Reckon One Payroll Query

Linda Benfield

Thanks Rav for your Post Today.This has been helpful. I am going through the steps to create the ABA file for the payrun that I have processed today. Client has Core, Bank data and Payroll modules only. All Employees have Full bank details in their profiles and have Direct Credit selected as payment option. How do I get all 10 pays to be visible to "make a payment" so I don't have to do it 10 times separately? (which I did 10 times). After I made the 10 payments separately, although direct credit was selected in each employees profile it did not default into the "make a Payment" window. Why is that? Also when I create the ABA file no bank details feed across after I "make a payment" and the BSB & Account Number are blank. How do I fix this?

Babi

 

Hello Linda,

Thank you for the Post and sorry about the late response!

I wonder if you are processing  employee pay through Pay run and not through "Make Payments". If through "Make Payment" then you could only select one at a time but same thing can be done via processing pay run, which is a better way of processing pay for an employee.

 In order to do so, best way is, set up employee to the same pay schedule ( from each individual employee card and then when you Run the pay run > create a new pay run, you could then add all of the employee to bring them together and then generate all in one pay run. I think this is better than running it separately.

And in regards to ABA, at the moment , ABA can be done only for the  suppliers. For employees, it is in the plan and will be available in the next builds.

 Once again we apologise for the inconvenience caused.

Regards,


Babi

Qwerty

10/05/2016

Hi Linda,

The 08/04/2016 Reckon One update introduced new functionality that allows users to create an ABA file for supplier payments.

The 09/05/2016 Reckon One update introduced new functionality that allows users to create an ABA file for employee payments.


So at the time, when you posted this question, only the supplier payments were eligible for inclusion in an ABA file, employee payments was still a work in progress.



There are four steps to complete before creating a bank payment file within Reckon One.

Step 1

The legal name field within your book needs to be configured (with your legal entity name) as this information is used in the bank payment file.

To set the legal name for your book, select the Administration menu (the cog icon located in the top right of the book) > Select General settings > Select the General details tab within the Book settings area to access the legal name field.

Step 2

Each bank account in Reckon One that you want to use (as a payer account) for a bank payment file requires financial institution details to be set.

To set the financial institution details for a bank account, select the Day to day menu > Select Banking > Locate the bank account in the list & click the spanner icon to access the Financial institution details section of the bank account.

Note: The system bank account Cash doesn’t allow you to configure financial institution details & cannot be used as a payer account for batch bank payments. 

Step 3

Each contact (i.e. supplier or employee) in Reckon One that you want to include (as a payee) in a bank payment file will need to have their banking details set.

To add banking information to a supplier contact, select the Contacts menu > Select Suppliers > Click on the applicable supplier to access their contact record > Select the Bank details option & add their banking details.

To add banking information to an employee contact, select the Contacts menu > Select Employees > Click on the applicable employee to access their contact record > Select the Employment option > Add their banking details in the Payment section & ensure you select the Direct credit option.

Step 4

Each payment transaction in Reckon One that you want to be eligible for inclusion in a bank payment file needs to have a payment method selected as Direct Deposit.

To create a bank payment file, select the Day to day menu > Select Banking > Locate the bank account and select the Add bank payment button.

You can add eligible payments to the bank payment using the Add new row option. You can remove eligible payments from the bank payment by clicking the X icon on the right section of payment row/line entry whilst hovering the mouse cursor over the payment row/line entry.

Once you have added/removed the eligible payments for the bank payment, select the Generate file button to create the bank payment (ABA) file.

The bank payment file saves to a download folder location on your computer which is controlled/configured by the web browser that you are using. The bank payment file name defaults to the Reckon One bank account name + the date & time stamp information (yyyymmddhhmmss).

Example: Your bank account name in Reckon One is Business Bank & you generated a bank payment file on the 06/04/2016 at 09:15:45, the default file name will be Business Bank20160406091545.ABA

Once the bank payment (ABA) file has been created & saved to your computer, you can submit the file to your bank for processing. Not all banks support ABA files so you may need to confirm this with your bank.

To access the bank payment list screen, select the Day to day menu > Select Banking > Select Bank payments.

The Processed tab show saved bank payments where an ABA file has been generated. The Unprocessed tab shows saved bank payments where an ABA file hasn’t yet been generated.

Inigo

Thanks for providing useful info to the community.

-IM

Amit_8296077

HI Querty Thanks for the info... Do you mean that if I am paying 15 employees in one pay run I will then have to do step 4 in your comment 15 times before they can be eligible for ABA file ? There needs to be a way to mark all employees in payrun as paid and create ABA file of the payrun in one click... Thanks Amit

Qwerty

Hi Amit, Yes currently you can only pay a single contact at a time. I also agree that there needs to be a quicker process where you can pay mutliple contacts at a time.

Amit_8296077

Hi Qwerty

I have done an ABA file for payroll and my bank statement has come in...

Problem

10 items on bank account (allocated tab) after doing ABA file but bank statement only has 1 item (new tab) with total amount; How do I reconcile 10 items with 1 total item now?

Thanks

Amit

Qwerty

19/08/2016

Hi Amit,

I have seen this question raised previously on the community & the answer is that this is a scenario that Reckon One doesn't currently cater for.

The work around that I would suggest here is...

1. Locate the corresponding transactions (10 in your case) within the allocated tab, which make up this single transaction amount in the new tab & manually reconcile these transactions in the allocated tab.
2. After doing that you want to remove this single transaction from the new tab. To do this I would use the delete option to the right of this transaction in the new tab to remove it from the new tab.

Amit_8296077

Thanks Qwerty, I was thinking to do exactly as per you suggested...

Any idea when the Development will fix this and also fix the Payroll function so once you finalise Payroll, you can automatically download ABA file without having to pay 10 odd employees separately

Thanks

amit

Archana Patel

Hello, is there any way to mark all employees in payrun as paid and create ABA file of the payrun in one click.
Thanks
Archana

Qwerty

14/03/17 Hi Amit, I have not heard any news regarding either points. My appologies for the late reply, I didn't see your last post until now. Hi Archana, Not to my knowledge. Hopefully it's something implemented into the application in the near future.

Qwerty

14/03/17 Hi Amit, I have not heard any news regarding either points. My appologies for the late reply, I didn't see your last post until now. Hi Archana, Not to my knowledge. Hopefully it's something implemented into the application in the near future.