Monthly payroll

Wendy_6918952
Wendy_6918952 Member Posts: 28

I need to change an employee from monthly to fortnightly pays. One I could change after processing the most recent pay, but the other I can't change. Also, with A/L and P/L accruals, there is no choice for accruing per ordinary hour (only every hour worked)

Comments

  • Kris_Williams
    Kris_Williams Member Posts: 3,272 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert

    Isn’t accrue by ordinary hour the same as every ordinary hour worked. If you have an overtime rate on which you don’t want to accrue just set that in the rate details

  • Wendy_6918952
    Wendy_6918952 Member Posts: 28

    Thanks for that. What about the changing employee from monthly to fortnightly? Can I copy an employee's details and slightly change the name, so as not to have to set everything up again?

  • Acctd4
    Acctd4 Accredited Partner Posts: 3,366 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert

    @Wendy Noooooo ... DON’T Create another employee record! That will cause STP issues.

    Just change the frequency in their employee record 😊

    Shaz Hughes Dip(Fin) ACQ NSW, MICB

    *** Reckon Accredited Partner (AP) Bookkeeper - specialising EXCLUSIVELY in Reckon Accounts / Hosted ! ***

    * Regd BAS Agent (No: 92314 015)* ICB-Certified Bookkeeper* Snr Seasonal Tax Consultant since 2003 *

    Accounted 4 Bookkeeping Services

    Ballajura, WA

    shaz@accounted4.com.au

    https://accounted4.com.au

    (NB: Please give my post a Like or mark as Accepted Answer if I have been able to resolve your query as this helps others when seeking solutions!)
  • Wendy_6918952
    Wendy_6918952 Member Posts: 28

    I tried that but Reckon won't let me change to fortnightly. That was in my original request.

  • Bruce
    Bruce Member Posts: 439 Professional Partner Professional Partner

    Make sure you have removed the employee from any scheduled pay runs - in this case fortnightly

  • Wendy_6918952
    Wendy_6918952 Member Posts: 28

    The employee wasn't on any scheduled pay runs.

  • Wendy_6918952
    Wendy_6918952 Member Posts: 28

    The only way I see out of this, is to terminate the monthly paid employee, and re-employee him as a fortnightly employee (different employee number etc)

  • Acctd4
    Acctd4 Accredited Partner Posts: 3,366 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert

    What error message are you getting when you try to change the pay frequency?

    Shaz Hughes Dip(Fin) ACQ NSW, MICB

    *** Reckon Accredited Partner (AP) Bookkeeper - specialising EXCLUSIVELY in Reckon Accounts / Hosted ! ***

    * Regd BAS Agent (No: 92314 015)* ICB-Certified Bookkeeper* Snr Seasonal Tax Consultant since 2003 *

    Accounted 4 Bookkeeping Services

    Ballajura, WA

    shaz@accounted4.com.au

    https://accounted4.com.au

    (NB: Please give my post a Like or mark as Accepted Answer if I have been able to resolve your query as this helps others when seeking solutions!)
  • Bruce
    Bruce Member Posts: 439 Professional Partner Professional Partner

    @Wendy

    Unfortunately I don't have a solution to your problem.

    But like Shaz mentions above I would be extremely nervous about terminating the employee creating a new employee record. As well as the STP issues she has mentioned I would be concerned about the "law of unintended consequences" leading to another problem. Small consolation but can the Help Desk or @Rav provide any guidance

  • Wendy_6918952
    Wendy_6918952 Member Posts: 28

    Thanks, but that doesn't really solve my problem. I need to change the employee to fortnightly and Reckon won't let me. I have read all the other responses but none solve my problem. Perhaps if I set the employee up with a fortnightly pay schedule Reckon will let me change to fortnightly?

  • Rav
    Rav Administrator, Reckon Staff Posts: 15,305 Community Manager Community Manager
    edited February 2021

    Hi Wendy,

    Reckon won't let me.

    To clarify the above, when you say the software won't allow you to, what is happening specifically? Are you encountering an error message? If so, what is it? Can you post a screenshot here if possible.

    What is the specific process you are going through on your attempt to change it?


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  • Wendy_6918952
    Wendy_6918952 Member Posts: 28

    I go into the employee's file and try to change to fortnightly, but I'm not being given the option. I had already changed another employee to fortnightly but this employee I can't

    The screen just blanks it out. I will screen shot when I can if that helps

  • Wendy_6918952
    Wendy_6918952 Member Posts: 28

    Hi there,

    I still haven't been able to resolve this problem

  • Acctd4
    Acctd4 Accredited Partner Posts: 3,366 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert

    Hi Wendy

    Yes, please upload a screenshot of the "Payroll Schedule" & "Pay Frequency" fields.

    Shaz Hughes Dip(Fin) ACQ NSW, MICB

    *** Reckon Accredited Partner (AP) Bookkeeper - specialising EXCLUSIVELY in Reckon Accounts / Hosted ! ***

    * Regd BAS Agent (No: 92314 015)* ICB-Certified Bookkeeper* Snr Seasonal Tax Consultant since 2003 *

    Accounted 4 Bookkeeping Services

    Ballajura, WA

    shaz@accounted4.com.au

    https://accounted4.com.au

    (NB: Please give my post a Like or mark as Accepted Answer if I have been able to resolve your query as this helps others when seeking solutions!)
  • Wendy_6918952
    Wendy_6918952 Member Posts: 28

    Well, I am amazed. I went to the employee file to screen shot and, I have now been able to change to fortnightly! I really appreciate everyone's assistance.