Pre Paying for Stock on Purchase Orders

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Kim Horn
Kim Horn Member Posts: 17 ✭✭
in Reckon Accounts (Desktop)

We create a purchase order for an imported window & link it to the customer job.

We have to pay for the window before our supplier orders it, so I enter the bill against the Purchase Order & then the Bill Payment. But this closes my purchase order & states - RECEIVED IN FULL. But most of the time the window (or stock) may not be received for weeks.

Is there another process where I can leave the purchase order open until the window arrives?

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  • Acctd4
    Acctd4 Accredited Partner Posts: 3,426 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert
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    Don't enter the Bill/goods until you receive them. 

    Enter the prepayment as a Write Chq to the Supplier posting to Accounts Payable with the Supplier's name in the Customer:Job field (NO tax code!):

    Capture9.JPG

    This will reflect the Supplier's account being in credit (as per your prepayment).  Once you receive (& enter) the goods/bill, you can then "apply" this payment to it.

    Shaz Hughes Dip(Fin) ACQ NSW, MICB

    *** Reckon Accredited Partner (AP) Bookkeeper - specialising EXCLUSIVELY in Reckon Accounts / Hosted ! ***

    * Regd BAS Agent (No: 92314 015)* ICB-Certified Bookkeeper* Snr Seasonal Tax Consultant since 2003 *

    Accounted 4 Bookkeeping Services

    Ballajura, WA

    shaz@accounted4.com.au

    https://accounted4.com.au

    (NB: Please give my post a Like or mark as Accepted Answer if I have been able to resolve your query as this helps others when seeking solutions!)

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