Accountant's changes

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Hi,

We are an accountant of our client who is based on Quickbooks 2010-11 (with licenses). Our version is 2019.

Initially, the client sent us QBX file for us to do year-end alignment journal to match their ledger with ours. We transformed to this QBX to QBA to make a start. After we finish, we then transformed QBA to QBY for accountant's changes.

The client has imported QBY to their system but it seems that only part of changes have been made.

Their P&L and BS are okay but aged payables / receivable summary do not match. Is there anyone aware of this issue?

Kind Regards,
D
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Damian Sung

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Posted 1 month ago

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Hi Damian

Are you talking the actual QB program from USA or Reckon Accounts
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Damian Sung

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Hi,

By the name of it, it seems like Reckon Accounts (Reckon Accounts Premier - Accountant Edition 2019)

Thank you.
(Edited)
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Damian Sung

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Hi,

By the name of it, it seems like Reckon Accounts (Reckon Accounts Premier - Accountant Edition 2019)

Thank you
(Edited)
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Graham Meredith, Accredited Partner

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Hi Damian

I assume you made journal entries to the Aged Payables and Receivables accounts and therefore the control accounts will not agree to the Balance Sheet Accounts.

If you are making changes to the Payables and Receivables you really need to do it in the program and make the actual changes to the invoices and bills or credit notes/adjustment notes as journals will not transfer over to the control accounts.
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Damian Sung

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Hi Graham,

Thank you for your fast turnaround.

Just want to clarify. Client and we have got the same balance. However the problem is,
- if you can see from the attached, the client wanted to remove suppliers / customer with $0 total.
- as such we manged to remove by using "Pay Bill / Receive payments" functions so that all $0 balance has been cleared in our QBA file.
- however when client uploaded QBY file, this change is not reflected, leaving all $0 suppliers / customer in their system.

I'm just wondering if system is designed to be like this?

I believe we really need to match these.. Is there any way to resolve this issue..?

Thank you Graham.

Kind Regards,
Damian
(Edited)
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Graham Meredith, Accredited Partner

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Hi Damian

I may need to lean on my colleagues for assistance here as I rarely use the Accountants Changes process these days as I have all of my clients on Reckon Accounts Hosted so we are all working on the same file.

However it is my belief that the idea of accountant changes is so the client can continue working on the file going forward while the accountant may make changes in the past and really a focus on journal entries.

What you have done impacts the past and the present and would have to be done in the original file not in the Accountants copy file and that is why it has not transformed over on the migration of the accountants copy back into the file.

I hope this helps and you can call me on 0488 713 040 if you need further clarification.

Cheers

GrahamĀ 
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Damian Sung

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Hi Graham,

Thank you very much for your help.

I think it's our time to let client know...

Kind Regards,
Damian

Kind Regards,
Damian
Hi Damian

Concur with Graham, Accountants copy can only make changes prior to the date copy was extracted, whilst client moves forward from that date imputing current work.

Your changes only affected prior to the extract date of the accountants copy and when was merged again with client's no changes would have been recognised.

As Graham said, these changes need to be made in live file