Amounts dont add up when using credits to pay bills

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Bevan
Bevan Member Posts: 22 ✭
edited August 2016 in Reckon Accounts (Desktop)

Hi All, I am using Win 8.1 and running Accounts Pro 2014 and need help.

When I create a P/O for a supplier that I don't have an account with and I must to pay before receiving the goods, I create the P/O, I also enter a cheques for the P/O amount to the supplier with account “accounts payable” marked to the supplier. This in my understanding puts them in credit, so that when I receive the goods I can “receive with bill” then pay the bill with the credits.

Now I have done this for some time using the import tax code with no drama, however when I am doing this with a NCG tax code it seems that when I try to use the credits, the credits are showing without GST.

I don’t think this is correct. Could someone offer some guidance.

Screen shots for your viewing pleasure, look forward to hearing some good news.

PS I am doing it all this way so I can pay for the goods prior to receiving them, and not have issues with inventory. 

Cheers

image
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Comments

  • Deny Dharmawan
    Deny Dharmawan Alumni Posts: 141 ✭
    edited August 2016
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    Hi Bevan,

    Here is a suggestion on how to do it.
    When you pay the supplier before you receive the goods, create a credit to the supplier, in the Expenses tab, select the bank account used to pay for it. This will create a credit for the supplier.

    When you receive the goods, create a bill as normal. You can then apply the credit to the bill, reducing the amount owing, retaining the original tax.

    Regards
    Deny
  • Bevan
    Bevan Member Posts: 22 ✭
    edited March 2016
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    Hi Deny, thanks for your reply.
    I thought I was creating a credit for the supplier by doing it the way I have shown above, when I write cheques the money comes out of the company bank, then in the expenses tab under the “Account” column it’s “accounts payable” and under the customer: Job column it is marked with the supplier. Like I said when I do this with suppliers overseas I use the IMP tax code and I don’t have any issues. The full amount on the cheques is then able to be used as a credit when paying bills for that supplier. This is not the case when using NCG for Australian suppliers.

    Furthermore, I am not sure if I am reading your reply correctly but I tried inputting my company bank account in the “Expenses” Tab under “Account” column but this just gives me a warning as seen in the screen shot.

    Please, if I am not understanding you correctly could you perhaps reword or better yet share a screen shot of exactly what you mean. Thanks

    image


  • Deny Dharmawan
    Deny Dharmawan Alumni Posts: 141 ✭
    edited August 2016
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    Hi Bevan,

    What I meant by creating credit was to create it from the 'Enter Bills' as shown below. You tick 'Credit' on the top left.

    image

    Regards

    Deny

  • Bevan
    Bevan Member Posts: 22 ✭
    edited March 2016
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    Okay so I have had a Reckon Partner/Trainer take a look at this (among other issues).
    I explained the issue I was having for about 3min I then opened the cheque to show her and immediately she could see the issue (and I mean immediately).

    The issue - I was applying the NCG code to the transaction.

    The solution - Remove the NCG code but make the amount the same amount including gst.

    So damn simple!

    Moral of the story, Sometimes it pays to pay for a service you require. I wasted countless hours trying to resolve this myself before posting online here. I then continued to waste more time looking at possible solutions through feedback here.

    This issue was resolved in under 4 minutes with someone who understands my issue, asked the right questions and took a quick look.

    Please! dont take this the wrong way, I appreciate all feedback and help from those whom have replied. I simply want to share my view here as this is not the first time I have wasted a lot of time waiting on online replys before making the decision to spend some money on a professional.

    This is solved.

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