analysis codes

Carol, it seems that you need to track income and expenditure by grant.  I would create an Other Current Liability Account for each grant.  When funds are received for a particular grant, I would Debit the bank account which receives the funds and Credit the appropriate Liability Account.  When bills are received relating to a particular grant (project), I would enter the Bill against the relevant Supplier and post the expense to the particular grant (project) to which the expense relates.  A report of any of the Liability Accounts will provide a listing of income received and bills paid for each grant.  Such reports will assist greatly in the acquittal of grants.

Kevin while using multiple liability accounts ( in this case 60) is one way of following grants I find that Classes are specifically designed for the purpose and just lumping everything into a liability account just negates the purpose of all the reporting capability of Reckon. You then have a P&L (Income & Expenditure)based on the common chart of accounts and if need be you can bring up a detailed P&L for individual transactions.

An additional class (which I call JOURNAL Class) will allow you to post Capital items to the P&L which is essential for Grant reporting and at the same time have them in your balance sheet. That way you can pick up a P&L by Class/Grant showing all expenses and then at EOFY you overall P&L will show all capital items in the Balance sheet.