Can I delete a reconciled check and redraw it.

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NarellePaterson
NarellePaterson Member Posts: 111 ✭✭
edited July 2020 in Reckon Accounts (Desktop)
I have an issue with a SG liability 1 week not showing up as paid in SG report (it has been paid) and would like to delete and redraw the reconciled check to see if that fixes the issue. I am concerned as to how this affects reconciliations Reckon Premier 2015

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  • Janos
    Janos Member Posts: 30
    edited June 2015
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    Hi Narelle,

    There are a couple of ways of doing this depending on how comfortable you feel with it.

    If you want to delete the reconciled cheque you can ignore all the warnings and just do it. However, before you do that, make sure you write down the date of the last reconciliation, and the closing balance. Then, when you redraw the cheque, run the reconciliation again with the date and closing balance written down. Ignore everything else, and tick the cheque you just entered and the balance will be zero again and reconcile as usual. I always find it a bit scary but it works.

    The other option is to undo the last reconcile entirely, delete the cheque, redraw the amount making sure it is correctly applied this time and then run the entire reconciliation again. It will take longer but you'll be doing the usual routine.

    There are probably other ways too but either of the above should work.

    Good luck,

    Janos



  • John Graetz
    John Graetz Member Posts: 1,651 ✭✭✭
    edited July 2020
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    Narelle.  This is possible but it can be a bit tricky.  I have done this in the past on a few rare occasions, but you need to take a degree of care.  I would prefer that you look at something else instead.  Go to you Balance Sheet, to Payroll Liabilities and see if the SG account is showing as a zero balance.  If you have paid the amount, as you have indicated, then the Liability account should show as zero.  That's all that you need to do.  Forget about what the report might say.  Next month you will be using a different date and you will not see the discrepancy.  The report that you can see is not necessarily a value report at all, but rather a means to an end.  It is not mandatory (but ideal) to process your payments through the "Employees" / "Pay Taxes and Liabilities" / "Create Custom Liability Payments", which is what I am assuming that you are talking about.  You could "manually" make your SG payments without using this module.  The key thing here is if you have actually made the payment, but somehow not used the module for the whole process, it doesn't matter, providing your balance sheet liability account is showing the correct balance. - in this case it should be zero.  To put it another way, your reports do not necessarily have to match what your liability account says as there are instances where I don't use this because of specific "payroll liabilities" which are generated from direct debits. Hope this helps you.  John
  • Kwikbooks (Professional Partner)
    Kwikbooks (Professional Partner) Member Posts: 824 ✭✭✭
    edited April 2020
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    Hi Narelle

    Before delete anything make sure you have't just put the wrong date on the cheque and it isn't showing up in the report because you aren't searching far enough i.e 4/6/18 instead of 4/6/15.

    go to find > advanced > amount > and search for the amount of the SG cheque, this will find it where ever you have put it at what ever date you entered it at.

    Kim: 0429 305300 E: Kim@kwikbooks.com.au
  • NarellePaterson
    NarellePaterson Member Posts: 111 ✭✭
    edited July 2020
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    Thanks for your replies. Dates are correct so it's not that and totals on other SG reports look correct so I am going to ignore the report in question (goes against the bookkeeper in me) but I will just have to overcome my phobia this once as the fix seem complicated and possibly unnecessary in the scheme of things. This is a report I don't think I have used before.If I run the report more regularly if the  issue happens again it's easier to fix when you don't have cleared cheques involved. So thanks again I will continue on my end of financial year work and hope I have no problems :)
  • John Graetz
    John Graetz Member Posts: 1,651 ✭✭✭
    edited December 2016
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    HI Narelle.  It now occurs to me that I may not have properly interpreted what your initial problem was and if this is the case you might have other issues to contend with.  Therefore I raise the following questions:  1 - which is the actual report that says that you haven't paid one week - in other words, where did you run it from?  2 - how did you arrive at the value of the cheque that you have actually paid and recorded?
    If you are able to be more specific with the dates used on the report and the dates of the pays which should have been included, I might be able to either allay your bookkeeper concerns, or worse still, confirm them!
    The aspect that I am now looking at is this.  If you ran the report from "Reports/Employees & Payroll", then the date range you use, covers the actual pays processed in that period under the actual date posted to the general ledger.  If you have got the date range wrong, or have processed the pay through your general ledger under another date, this could cause your problem.  Such an anomaly can occur at the end of a month - e.g. pays are up to 31st May, but only paid on 1st June.  This is a June pay and not a May pay.  John
  • NarellePaterson
    NarellePaterson Member Posts: 111 ✭✭
    edited June 2015
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    Hi I ran the report from reports tab >employee and payroll Employer <SGL contributions. The cheque was made through pay liabilities in employees tab.