Can you bulk remove forms to be emailed or printed?

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  • Question
  • Updated 8 months ago
I have over 10000 forms when you go to "Forms to be emailed" and it's very slow. Is there a way to bulk remove the old ones? I can remove them individually.
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Janette

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Posted 3 years ago

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Luke, Employee

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Hi Janette,

Thank you for your query.

Please follow the instructions below to get these emails deleted.

1. First go to Edit > Preferences > General. Ensure the tick box 'Pressing Enter moves between fields' is UNTICKED. If it's ticked, please untick it and click OK. If it's unticked already simply click cancel.

2. Go to File > Send Forms.

3. Click 'Select None' (this is done just in case you accidently email these forms)

4. Highlight one email and click 'Remove'. This will make the 'Remove' button become highlighted blue. Once this is done keep your finger held down on the 'Enter' key on your keyboard and this will continuously keep accepting the messages that come up on the screen to remove the emails. This may take a couple of minutes to delete all the emails in there but this is the quickest way to go about it.

I hope this helps!

Luke.
(Edited)
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Janette

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Thank you for your help. It took a bit longer than a few minutes but I've now deleted over 10000 of them.


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Janette

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Next issue...I'm trying to now delete the bulk 'print forms - invoices' that have accumulated. The trouble is the file is so large that after a while I get the following message and then Reckon is aborted:

"Not enough memory to complete this operation. Exiting program."

I've managed to print to a file for adjustment notes etc but not the invoices.

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Luke, Employee

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Hi Janette,

I'm glad I could get your first issue sorted.

With your next issue, you will need to change the printer to something that won't physically print the invoices. One example would be OneNote.

So go to File > Printer Setup > Form Name > Tax Invoice > Printer name > 'Send to OneNote' > OK

Now go to File > Print Forms > Invoices > Click OK (it will print them all to OneNote). OneNote will open, simply just close any messages that appear and close the OneNote program. If you now go to Print Forms > Invoices again they should all be cleared.

I hope this helps.

Luke.
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Janette

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Hi Luke

I changed the printer option but it still aborted saying there there was not enough memory. This after I had completed a backup and rebuild data. How do I reduce the memory?

Thanks

Janette

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Luke, Employee

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Hi Janette,

Try following some suggestions in this knowledge base article.

Luke.
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A Balancing Act, Accredited Partner

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Love this tip.  Thanks Reckon !