Cash receipting

Bob Hale_9286332 · February 2018

I have many donors who give regular cash donations.
I really don't want to raise an invoice for each one so I have been just entering the payment.
But I can't work out how I can print a tax receipts for them. They need it for tax purposes.
Is that possible?

Also, what would be really nice if I can print a tax receipt for the year as well which shows all donations received for each person for the year.

A can print a customer statement but that is not a tax receipt.

Acctd4 · February 2018

Hi Bob & Sonia

Use a Sales Receipt instead. This records the "sale" (or donation in this case) as well as the "Receive Payment", in the 1 transaction.

If you prefer, you can edit the template to remove unneeded fields &/or columns. You can even re-name the form eg "Donation Tax Receipt". If you've already uploaded a logo/customised another template that you use (eg Tax Invoice), you can actually "Duplicate" this & just edit the specifics according to your requirements.

You can find "Create Sales Receipt" in the middle of your Home screen or - if you prefer to use the menus - from your Customers dropdown menu.

NB Once you're happy with your customised receipt, you can add it to your Icon Bar for easy re-access! To do this:

With the Sales Receipt window open, click on View (in the toolbar along the top)
From the dropdown menu, select "Add ... to Icon Bar ..."
Select an icon from the LHS list, enter a relevant label name (eg "Rcpt") then click on "OK"

You can actually add ANY form/window/report to this Icon Bar which is great for your most commonly-used screens

TIP: Keep your label names as short as possible to prevent taking up too much space in your Icon Bar

Bob Hale_9286332 · February 2018

Thanks for the reply Shaz.
Does this relate to Reckon One?
I don't have a Home screen or drop down menus.

Acctd4 · February 2018

My apologies Bob - I hadn't noted the specific category.

No, unfortunately, I don't believe R1 has that level of functionality as yet. Rav/Reckon, can you please confirm?

John G · February 2018

Hello Bob, Sonia, Shaz,

The workaround is to use the Tax Invoice anyway - it'll cost you a couple of clicks and give you all you want, all in one process.

Open a new Invoice and enter the minimum information needed in the header and the table;
Do not save it but click on the Receive Payment button - the system will offer to Save the invoice so accept it;
The payment section will open at the bottom so select a bank account and enter the amount of payment;
Click Save;
At the top right use either the Print or Email links to send the paid invoice form to your customer/donor.

Hope this helps.

regards,
John.

Bob Hale_9286332 · February 2018

I know it is just a couple of extra clicks, but I have maybe 100 donations a month of $5 or $10 each so it really increases the work considerably.

John G · February 2018

Understandable Bob.

The issue of printing receipts from Money Received transactions has been highlighted to our developers and will be reviewed for inclusion in a future update.

regards,
John.

Cash receipting

Comments

Shaz Hughes Dip(Fin) ACQ NSW, MICB

* Regd BAS Agent (No: 92314 015)* ICB-Certified Bookkeeper* Snr Seasonal Tax Consultant since 2003 *

Accounted 4 Bookkeeping Services

Ballajura, WA

(NB: Please give my post a Like or mark as Accepted Answer if I have been able to resolve your query as this helps others when seeking solutions!)

Shaz Hughes Dip(Fin) ACQ NSW, MICB

* Regd BAS Agent (No: 92314 015)* ICB-Certified Bookkeeper* Snr Seasonal Tax Consultant since 2003 *

Accounted 4 Bookkeeping Services

Ballajura, WA

(NB: Please give my post a Like or mark as Accepted Answer if I have been able to resolve your query as this helps others when seeking solutions!)

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