Closing down company file which is with Hosted

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  • Updated 2 months ago
Hi we are closing down our company file which is with Hosted. Our account has said that the Australian Taxation Department requires us to have access to this company file for 7 years. How do have access if we no longer subscribe to Hosted? Thanks Anthony
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holysmoked

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Posted 2 months ago

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Kris Williams

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Download the backup and install a copy of Enterprise that you are entitled to as a hosted user and restore there. Otherwise just keep a backup and let the tax dept find the correct version to install it to if necessary
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Kevin Russell, Accredited Partner

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That only works till the Reckon Enterprise expires. After that who knows?
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Kris Williams

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You can always open the file to look or get reports when it’s expired - to my knowledge and experience with other versions
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Kevin Russell, Accredited Partner

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I was at the client yesterday. It wouldn't let me do anything. Kept asking me to activate the software. I think your knowledge might be out of date
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Kris Williams

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Certainly could be out of date and relevant to older versions, good to know
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Kris Williams

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Just make sure you also have a backup disk to hand over if required, by tax office - don’t know if that would suffice, but that and a general ledger PDF is all you can do.
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Kevin Russell, Accredited Partner

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We already mentioned this Kris.
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holysmoked

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Hi Kris & Kevin,
Thanks for the information.  Do you know where I go to download the copy of Enterprise?
Cheers,
Anthony
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Kevin Russell, Accredited Partner

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Off the members area of the website or ring customer service
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Kevin Russell, Accredited Partner

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You can print out the general ledger detail report. Simples
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Data Rec, Employee

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We recommend that before you close your Hosted subscription that you generate key reports for the specific periods that you may need.


For example, if you want a snapshot of each of the last 7 financial years:

Generate and set the reporting period such as at 30/06/20XX or (From 01/07/20XX to 30/06/20XX) for reports like;

-Trial Balance 

- Balance Sheet
- Balance Sheet Detail
- Summary Balance Sheet

- Profit & Loss
- Profit & Loss Detail


- Transaction List by Date
- Journal Report
- Custom Transaction Detail Report


Having these reports generated and saved as PDF or Excel worksheet, stored in a known folder location on your hard disk or online storage will give you easy access to them without having to have the software installed.

Now if you do need to view them in detail, you would need to install the relevant software on your computer or take up a Hosted subscription for a month or get a trial Hosted account.

Regards,

Data Recovery Team


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Kevin Russell, Accredited Partner

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Where else is this documented?