Closing Open Estimates
Options
Simon Denham
Member Posts: 18 ✭
Hello,
My workflow is:
create an estimate -> win the work -> create sales order from the estimate -> do the work -> create invoice from sales order.
To determine the effectiveness of my estimation model and quote winning percenatge, I would run an "Open Estimate Report".
... and here it seems to fall over. It seems that Reckon keeps estimates and doesn't move them onto any kind of worrkflow as detailed above.
I have read a few posts here suggest to delete them.. Given I am paying top dollar for this accounting package, I fail to understand why I need to work to compensate for the absence of a connect sales workflow...
Am I being unreasonable to expect that a Sales Order created from an Estimate would close the estimate. Or an Invoice created from a Sales Order would close the Sales Order?
I am happy to change the way I work to achieve my intentions, but I am not going to delete the estimates and destroy my entire estimate/order/invoicing workflow records. I am expecting a lot better for my money.
Any advice or solutions will be enthusuiatically received.
Regards
Simon
My workflow is:
create an estimate -> win the work -> create sales order from the estimate -> do the work -> create invoice from sales order.
To determine the effectiveness of my estimation model and quote winning percenatge, I would run an "Open Estimate Report".
... and here it seems to fall over. It seems that Reckon keeps estimates and doesn't move them onto any kind of worrkflow as detailed above.
I have read a few posts here suggest to delete them.. Given I am paying top dollar for this accounting package, I fail to understand why I need to work to compensate for the absence of a connect sales workflow...
Am I being unreasonable to expect that a Sales Order created from an Estimate would close the estimate. Or an Invoice created from a Sales Order would close the Sales Order?
I am happy to change the way I work to achieve my intentions, but I am not going to delete the estimates and destroy my entire estimate/order/invoicing workflow records. I am expecting a lot better for my money.
Any advice or solutions will be enthusuiatically received.
Regards
Simon
0
Comments
-
Hi Simon, You can create a Summary or Detail report to display your active estimates. This means when an estimate becomes inactive or when you are finished with it (ie you have created your Sales Order) you need to open the estimate and untick the 'Estimate Active' box at the top. A Sales Order automatically becomes "Invoiced in full" once you have created an invoice for all the listed items. I hope this helps.
3 -
Yes it does thank you.
0 -
So, Simon,
in relation to your opening comments, are you satisfied with the workflow process of declaring an estimate as fully satisfied, or would you suggest some improvement is still necessary to somehow automate the exercise based purely on the creation of an invoice to the client to which the Estimate relates.
It would be good to round off this topic with either an acknowledgement of the process suggested by fellow community member, Sandra, or put a suggestion forward based on an improved way to facilitate what you think could be an improved methodology.
Cheers
Gary
?
0 -
Hi Simon If I understand correctly. I think you solution might be, try changing the preference for Jobs & Estimates to 'Do you do Progress Invoicing?' - Yes. You can still create the invoice from the estimate in full, and it was then award the estimate as complete once converted to an Invoice. Hope this helps. Kind Regards Kim Chapman Accredited Consultant.1
-
Kim
Yes, good idea Kim, and for Simon, he can relax from any fears of being asked to delete any vital information. The jobs not done till the payment has cleared the bank.... one of the many reasons to keep transactions active until verified/audited/checked by project managers, and then marked as no longer active. (OR listed in reports where job completion dates are completed)
Gary0 -
I am about to write a suggestion that the tick box for estimates "Estimate Active" be able to be toggled on or off without opening the Estimate from the Customer Centre. You can show Active Estimates from one of the Columns and it would be easy to then select the field to remove or add the tick.
If you would like this feature please support my suggestion as this was of interest to you previously.
1 -
Personally, I have a similar work flow to Simon, and I agree that I would expect the Estimate Active check box should automatically unchecked by Accounts if a Customer Sales Order is generated directly from an Estimate.
Unfortunately, invoicing straight from the Estimate mucks up other reports of mine that are vital to our Manufacturing Schedule.1
Categories
- All Categories
- 6.9K Accounts Hosted
- 11 📢 Reckon Accounts Hosted - Announcements
- 6K Reckon Accounts (Desktop)
- 3 📢 Reckon Accounts Desktop - Announcements
- 1.2K Reckon Payroll 🚀
- 21 📢 Reckon Payroll - Announcements
- 21 Reckon Payroll Help Videos 🎥
- 21 Reckon Mate App
- 3.1K Reckon One
- 7 📢 Reckon One - Announcements
- 11 Reckon Invoices App
- 14 Reckon Insights
- 114 Reckon API
- 830 Payroll Premier
- 326 Point of Sale
- 2K Personal Plus and Home & Business
- 74 About Reckon Community