Empdue file - State field Other

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  • Updated 5 months ago
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How do I ensure that the state field for my employee shows as other on my Empdue file?  My employee lives and works overseas and she is a non-resident for tax purposes however when I upload my test file to the ATO is comes back with an error because the state field is not showing as other.  On the address details in Reckon the state field has "none" selected.
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Fern Dyball

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  • unsure

Posted 5 months ago

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Kevin Russell, Accredited Partner

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OTHER isnt valid. Im not sure why you would think it is.
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Fern Dyball

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Interesting because that is what the test from the ATO stated it needed to be.
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Kevin Russell, Accredited Partner

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Hmmmm "the test"? I use all the major software and I have never seen the option OTHER.
(Edited)
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Fern Dyball

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Hi Kevin..  I uploaded the empdue as a test to make sure it went through and the report came back with the following... As my employee is living and working from overseas, I am unsure how to correct it. 

Summary of Warnings:--------------------

Reason Code:  WM03                      Total warnings:  1
The state or territory field must contain either: ACT, NSW, VIC, QLD, NT, SA, WA, TAS or OTH.
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Kevin Russell, Accredited Partner

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Sensational but it isnt an option in the software. Did you try it? What is the result?
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Fern Dyball

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I think I will just send the file and deal with the questions.  I was trying to figure out whether the software had the ability to put other and whether it was getting the details from a field somewhere other than the employee address details.  
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John G, Information Support Analyst

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Hello Fern,

Thanks for asking.

Firstly, I notice that the ATO is providing a "Warning" and not an "Error".  "Warning" is identifying bad or missing information that is not critical - will the ATO accept it anyway?  "Errors" must be fixed.

None of our products offer the OTH option for the state - overseas residents are submitted with a blank, and so you get the warning.

To include OTH you will have to change the field in the EmpDupe file itself - see the guide here



Hope this helps.


regards,
John
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Kevin Russell, Accredited Partner

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Yeah John thanks. We discussed this.