employee became permanent & manually changed all leave balances to 0 to start fresh. Now each payslip is adding in negative numbers

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  • Problem
  • Updated 5 years ago
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Changed leave balances to zero manually to start an employee on permanent part-time. (Previous history of payslips was untidy and both the employee and employer agreed to a zero balance to start fresh).  Now each pay slip since that change is adding the  leave accrued as a negative number. ie. one week was -39.48, next week -41.48, etc.
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Nadine Pike

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  • confused

Posted 5 years ago

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Alex Tan, Alum

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Hi Nadine,

Just want to check if you are using Reckon Accounts 2014 and have modified any past pays inside Reckon Accounts. For example: you upgraded to Reckon Accounts 2014 on April 2014, after the upgrade you have realised that a pay in March 2014 was incorrect and you have gone in to amend the pay.

If you think you meet the criteria above, the leave accruals for your employee may have become corrupted.

In order to resolve this issue you would need to:
  • Start a new employee and
  • Redo the pays for this financial year from start to present making sure that their leave balance is correct as of the start of the financial year.
The old employee record would be kept so that you still have a record of past pays also you will need to delete the pays for this financial year for the old employee record.

If you did not want to go through re-processing pays you may be able to wait until the new financial year and then start a new employee record and start a new leave accrual balance.

Kind regards,