Employee gone from FT to PT. Trying to adjust their leave accrual...help!

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I have an employee that has gone from Full time to part time recently, so we are paying them per hour worked. This means I need to adjust their annual leave accrual (from the 38 hour per week 2.92 he was accruing, to the 0.0769 hours per hour paid system).
I need to apply this to the last 5 weeks since he has started this new arrangement and hence thereon. But his previous paycheques need to remain unchanged. I found that when changing from per pay to per hour it wants you to refresh every pay cheque and since opening the last five cheques it has actually decreased his annual leave by 2.92/pay!
I have entered the new figures in his Holiday Hourly and kept the maximum hours blank. I have also edited the Payrol Item Hourly Pay to have the box ticked for "Include in every hour worked leave accruals". Yet when I open the last 5 pay cheques they are NOT showing any leave accrued.
Can anybody help? Am trying to resolve and don't want his previous paycheques prior to this to be altered.
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Krystina Menegazzo

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Posted 1 month ago

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Hi Krystina

"I have entered the new figures in his Holiday Hourly ..."
Make sure you only edit the "Hours available as of ..." (whatever date is shown, usually last pay) amount in each of the employee's Leave tabs - Not the "Hours used this year" - & the balances should show correctly on the next Pay. 

Make sure you have changed the "Accrual Period" from "Every Pay" to "Every hour"

The "Hours accrued per hour paid" amounts should be 0.03847 for Personal/Sick Leave & 0.07692 for Annual Leave
(RA will round these to 0.3833 & 0.07694 respectively, which is fine) 

Leave accruals on past Pays are historical so will reflect as to whatever Accrual method you had at that time. 


NOTE: This is why ALL Leave Accruals are best set to "Per Hour" as above !
(Edited)
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Krystina Menegazzo

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Hi. Thank you for your response. I did what you said (or already had, at least) and the annual leave is still not accruing in the previous 5 timesheets...is there a way to rectify this? Because I opened the previous 5 paycheques noting the new 'per hour ' system, they adjusted themselves to show NO accrued annual leave (ie: they did not stay as they were). So he's now dropped 14.6 hours over 5 weeks in owed annual leave. Is there a way someone can log in with me onto my desktop to help?
Hi Krystina

I forgot to add ..... Now that Leave is accruing on a Per-Hour basis, you need to enter the "Hours" in those old Salary Pays.  The hours entered on each Pay are what will trigger the Leave accruals now.
(Edited)