Enter+a+bill+from+a+supplier+and+then+invoice+a+customer

Sid Verma
Sid Verma Member Posts: 10
edited September 2018 in Accounts Hosted
I use Reckon Accounts Hosted. I receive a bill from my supplier for $50 which I enter under the "Suppliers Centre" under the appropriate supplier. I have also created different "Jobs" under the Customer Centre. So, while entering the bill from supplier, I also select which customer Job this bill is for.

I would now like to INVOICE my customer $60 against this $50 bill for the services provided. As I receive several invoices from supplier(s) and it is typically for services provided to my clients, I dont want to miss any invoicing to my clients.

Is there a way in Reckon Accounts hosted where it automatically picks up the supplier bills that havent been invoiced to the customer?

Your help and guidance is much appreciated !!!!

Regards

Sid

Comments

  • Sally McIntosh, Accredited Consultant
    Sally McIntosh, Accredited Consultant Accredited Partner Posts: 468 Accredited Partner Accredited Partner
    edited February 2017

    Hi Sid,

    As long as you have ticked the Billable box in the column in the Bill screen, when you go to create the Invoice for the customer a pop up message should appear about Billable time & costs.

    If it doesn't, go to edit drop down menu > preferences > Sales & Customers > My Preferences > check to see what you have selected.

    Kind regards,

    Sally McIntosh (Sally@samsolutions.com.au)

  • Kathy Mackinlay_6947388
    Kathy Mackinlay_6947388 Member Posts: 141
    edited April 2015
    There is a report which shows you the unbilled costs by job. If you run this you will see if there are any that haven't been billed to clients. Hope this helps.
  • cosmic
    cosmic Reckon Developer Partner Posts: 1,073 ✭✭✭
    edited September 2018
    Hello Sid, the above options works fine,this feature fantastic as suggested by Sally, but you have to individually select each customer, and click the billable time sheet screen to do this process. If you got more than 300 invoices to do, is bit of work.What you need is a list in the screen showing all your un billed customers for which you have paid your suppliers , and SELECT ALL button to activate the invoices in one go.
    we are already doing this for a client who has 3000 customers but for desktop version, hope fully, in 4 months time , when API is ready , we can do this as well.

    Cosmic Accounting Group

    Accountants and Tax Agents 22397009

  • Sid Verma
    Sid Verma Member Posts: 10
    edited May 2015
    Thank you for your replies. Sally, i tried your solution and it works well. Now, when I go to the window of invoicing a customer - It gives me the option to select which Supplier Invoice do I want to invoice to my customer. However, now i have another issue. When that option comes up - it populates the pricing that the supplier charged me. No where does it allow me to enter my selling price for those items. Which is of no use! HELP !
  • Sally McIntosh, Accredited Consultant
    Sally McIntosh, Accredited Consultant Accredited Partner Posts: 468 Accredited Partner Accredited Partner
    edited February 2017
    Hi Sid,
    Are you using the Items tab or the Expenses tab?
    If the Items tab, when you set up the item there is a tick box which will allow you to enter a purchase and sell price.
    If the Expenses tab, when you are in the invoice screen to import there is an option to add a markup. Don't forget to add GST if necessary too on the markup screen or in the invoice.
    Kind regards,
    Sally
  • Sid Verma
    Sid Verma Member Posts: 10
    edited May 2015
    Hi Sally, I usually use the Items tab. Looks like i didnt have any pricing levels setup. I did try and create an item, but didnt find the option of adding a SELL price. I did look up under help for Pricing levels and it instructs me to go and setup a Pricing List. Gets a bit complicated :) Not much luck so far !
  • Sally McIntosh, Accredited Consultant
    Sally McIntosh, Accredited Consultant Accredited Partner Posts: 468 Accredited Partner Accredited Partner
    edited February 2017
    Hi Sid,
    You don't need to use Price Levels. 
    What type of item is it i.e. service, non-inventory, other charge, etc?
    When you are editing an item there is a tick box in the middle of the screen which says something along the lines of enable to be used by a subcontractor or used in assemblies.
    When you tick this box it will enable 2 areas, one for purchases and one for sales.
    Sally 
  • Sid Verma
    Sid Verma Member Posts: 10
    edited June 2015
    Hi Sally, the Billing of INvoices seems to work as expected. However, when I enter a BILL from my Supplier, I also enter some notes (basically details on what work was done by my subcontractor for my client). It could be something along the lines for ITEM : SERVICES (Engineer replaced faulty monitor and tested replacement piece. Confirmed with client that it works fine). However, even after I enter this in the Supplier Invoice, when I go and raise a Customer Invoice, the only information that comes across is the description i had originally enter under the ITEM Setup and the $ amounts. How do i get the actual notes to come across as well (i basically type the notes against each item line).

    Many Thanks.
  • cosmic
    cosmic Reckon Developer Partner Posts: 1,073 ✭✭✭
    edited September 2018
    No,  you can not get the notes from the supplier memo automatically transferring into Tax  invoice line, it will only bring what you have setup the description for that item. There is no automation .

    Cosmic Accounting Group

    Accountants and Tax Agents 22397009