Entering Supplier Payments without Associated Bills

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Accounts NZ
Accounts NZ Member Posts: 33 ✭
edited January 2020 in Reckon Accounts (Desktop)
Kia ora experts!

I am on Reckon Accounts Plus 2018.

I am wondering about entering supplier payments that are not associated with a bill.

I have recently taken over the position from someone else, and I can see that in the Suppliers window, there are Suppliers with a negative balance, as there were cheques/cash payments made to those suppliers that are not associated with a bill. These were transactions that were paid with the debit card at the time of purchase, and the negative balance has continued to accumulate. It is curious, as other suppliers who have also been paid by cheque/cash do not have the same negative balance accumulating. So I am wondering why it would be for some suppliers and not others. The cheque/cash payments are recorded as they are reconciled from the bank account.

Many thanks!

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  • Charley
    Charley Member Posts: 542 ✭✭✭
    edited January 2020
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    It would normally mean that there has been a combination of paying bills through the pay bills process and the write cheques process. Either something has been overpaid thus creating a credit or a bill has been made out and the write cheques process has been used to pay that bill but then the bill still sits there as unpaid (though that should make go the other way) or they've made a bill payment against nothing.

    You can pick up a fast report on the supplier filter it to show open balance; debit; credit and then you should be able to see where it went wrong.

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