Header accounts and data entry

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  • Question
  • Updated 2 years ago
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Hi,

I have Header accounts and sub-accounts in my Chart of Accounts. I do not want any transactions to be entered to the Header account but I also need the account to be active

Is this possible?

Thank you!
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J White

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Posted 2 years ago

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Charles van Rotterdam

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Of course, just don't give the header a tax code
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J White

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Hi Charles,

thank you for your reply. My setup may be different but I can enter transactions even without a tax code?
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John Graetz

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Yes, I see that as a problem as well.  Apart from that, there are no tax codes for Asset and Liability Accounts so that "system" cannot be used there.  As far as I am aware there is no way to cater for this other than to use some warning symbols as part of the Header name.
John L G
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J White

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Hi John,
thank you. A pity that the old levels do not exist anymore!
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John Graetz

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It is certainly a feature well worth having.  Whilst it might not happen too often that the header account is used, it is very easy to have this happen accidentally, without  readily picking up that this has happened..
John L G
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Allan Hamblin

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In QB 10/11 I think sub a/c automatically show for a choice to be made - maybe not always though - maybe a setting to ensure they do?
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Shirley Ingle, Accredited Partner

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Hi J White  Whilst you cannot stop anyone using the header coding, it is very easily identified when you bring up the Profit and Loss. Any entries that show xx - Other is indication that someone has used the Header CofA instead of the Subaccount.
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Alan Dowling

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I do not use the Header account but it still shows up as Other!
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John Graetz

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Alan, in my experience, if it shows up even with say a zero amount, it means that transactions have been processed during the report period, without specifying a sub account, even if an original transaction processed that way has been subsequently reversed by journal.  By clicking on say the zero amount, you should be presented with the transactions which have been recorded during the report period.
John L G
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Alan Dowling

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Thanks John, I have been using Reckon for around ten years so I am certain that there if nothing being posted in my header account. If this was the case my reporting would have always been incorrect.