how to record prepaid inventory?

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We order product from our manufacturing plant in China. We pay the bill and then they are shipped.

Im wondering the best way to record in reckon (enterprise) 

At the moment, i pay the bill and record it, but this then checks in the items.

Then when the purchasing officer "item receives" they get entered into stock twice & shows we need to pay the invoice.
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Posted 2 years ago

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Kevin Russell, Accredited Partner

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Why don't you pay the pending bill?
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Sorry I might not have explained that properly, we do pay the bill when issued (this happens before the products get here 4 weeks due to shipping time ) but then this means that it checks in the products even though it not here.

Then the products get here, we do an item receipt, which in turn puts an amount due again from the items.

We cant pay that bill as its already been 100% paid before the products got here
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Hi Rochelle,

Not sure if this will work, but it helped me find a way around this: Found through Reckon Accounts Help: 

To do this task

2. Create another current asset account.
Name the account "Prepaid inventory" or a similar name.
3. Enter charges for the items by:
Writing a cheque
Entering a credit card charge
When Reckon Accounts indicates that you have an open purchase order for the supplier, do not select the purchase order.
4. On the Expenses tab of the cheque or credit card charge, click the Account field. Choose the other
current asset account that you created.
5. Save the cheque or credit card transaction.

To receive the items
1. Find the cheque or credit card charge for the transaction.
2. On the Expenses tab, select the line that contains your other current asset account.
3. Go to the Edit menu and click Delete Line.
4. Click the Items tab.
5. Click Select PO.
6. Click the purchase order that contains the items you paid for and then click OK.
What happens?
7. If necessary, record additional expenses (such as shipping) on a new credit card charge or cheque.  Don't add additional expenses to the existing credit card charge or cheque.
8. Save the transaction.