I need to produce a Negative Stock On Hand report. What filters do I need to add to my Inventory Status by Item report?

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I need to run a Stock on Hand report with values less than 1. I know how to run an Inventory status by item report. I just dont know what filters to add to get the result I need.
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Olsens Produce

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Posted 4 days ago

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Kevin Russell, Accredited Partner

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What have you tried so far?
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Olsens Produce

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As I am new to reckon, finding the filters for different things is a little hard. I have tried an item amount < 1 but it doesnt give me what I need. 

Hi Olsens Produce


You can modify an Item Listing report to achieve this:


  • Go to your Item List (can access via your Home screen or under the Lists dropdown menu)
  • At the bottom of the window, click on Reports > Item Listing
  • Click on Modify Report at the top left
  • On the first (“Display”) tab, you can tick/untick applicable columns as required
  • On the next (“Filters”) tab, select “Quantity on Hand” in the Filter list, then select the “<” then type “0” into the blank box
  • On the next (“Headers/Footers”) tab, you can rename the report by typing into the Report Title box (eg “Negative Items on Hand Report”)
  • Click OK to generate your report


You can also remove report columns on screen by hovering your mouse to the right side of a column heading & then - when the pointer changes to a double-ended arrow - clicking & dragging the column across to the left.


Once you have customised your report, you can memorise it for re-use at any time by clicking on the Memorise button at the top left next.

You can also add this (& any other report or window) to your Icon bar for 1-click shortcut access by clicking on the View dropdown menu > “Add ... to Icon Bar


Hope that helps  :)


Shaz Hughes Dip(Fin) ACQ NSW, MICB

Reckon Accredited Professional Partner Bookkeeper / Registered BAS Agent (No: 92314 015)

Accounted 4 Bookkeeping Services

Ballajura, WA

0422 886 003