Input sales without invoice

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  • Updated 5 years ago
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Hi, I run a bakery that is mainly wholesale so most things are invoices which is fine for recording $$ sales, but I am wanting to know how to record my shop sales so they will show up as income on the profit and loss. I only want to put in the $ amount, not wanting to have an itemized list of products just a daily or weekly $ total.
Your help would be much appreciated on the best way to do this.
Thank you,
Matt
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Matt Aylett

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Posted 5 years ago

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Brave Heart

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The product invoice only work with items, you still need to create weekly total item linked to a income account to achieve what you want.
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Matt Aylett

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Could you please explain how to do this?
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Matt Aylett

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How do I create a sales receipt for that?
Thanks
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ARC BookKeeping, Accredited Partner

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Hi matt.

If you would like Visuals on the above methods.....


Create item... open the items list... in bottom left corner click 'item' click 'new' and fill out something like this.... I would create an Non-Inventory part... other wise you will have to keep altering the 'stock' level on this item ... I would also 'tick' the 'this item used in assemblies or is purchased...etc'
so that you have the out going expense account (Cost of Goods Sold) as well as the income account (sales or similar) associated with this item. 

 the actual item name you can choose to suit you... the expense & Income accounts would have to be either what you already have set up or you can create 'new' ones so it was easier to see these sales on your P&L report.

then on the 'Create Sales Receipt' Create a customer called something like 'Shop Sales' and fill out to look something like this..... you can choose to have this 'deposit to' where ever it is easiest for you to take the next step ... my suggestions would be either a 'till' bank account or 'undeposited funds' account or if it is what you took to the bank that day you could even 'Deposit to' your bank account.


Hope this helps..

Cheers
Angie Carlyle

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jose

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Hi Angie,

Somehow the print screen is covering your written instructions (not sure why what is) could I get a copy of your instructions?

Thanks

Jose
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Graham Boast, Accredited Partner

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Hi Jose,

I think that is just a sliver of the background captured with the screenshot.

Graham
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Matt Aylett

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That's great thanks!
What do I do to stop these payments becoming credits for the customer 'shop sales'? As this 'customer' hasn't ordered anything any payments put through become a credit.

Thank you
Matt
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ARC BookKeeping, Accredited Partner

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If you have set it up correctly and you use the 'Create sales receipts' window it shouldnt show as credits...

Can you put up a Screen shot of the credits???

window 7&8 have a cute we program already built in called 'Snipping Tool' or you can download a free similar program called 'Snip It'

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Matt Aylett

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Sorry my mistake. I misunderstood my partner. The credits were just from the previous attempt to put these sales in. The way we have done it with your previous advise worked perfectly.
Thank you for your help :)
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ARC BookKeeping, Accredited Partner

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Your Welcome...

Have a good night...

Cheers
Angie Carlyle

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