Jobkeeper Payroll Items & tracking by class

Options
Emerald Community House, Finance Officer
Emerald Community House, Finance Officer Member Posts: 7 ✭
edited June 2020 in Accounts Hosted
We track income & expenditure items by class &  I cannot work out how to make this work for JobKeeper allowances (Topup, Start FNxx ). Thus when I run 'Profit & Loss Unclassified'- the figures appear there. My aim each reporting period is to have nothing on this report.


Comments

  • Linda ABC
    Linda ABC Accredited Partner Posts: 1,131 Accredited Partner Accredited Partner
    edited June 2020
    Options
    Go to these payroll items and select - Track Expenses by Job on the first screen... now go back, unlock pays using these items... save them again - and the classes used on the pays will allocate to these allowances.  
  • Emerald Community House, Finance Officer
    Emerald Community House, Finance Officer Member Posts: 7 ✭
    edited June 2020
    Options
    Thanks Linda. I have now done this for all the entries (15 employees per F/N pay) and only resolved the pay cheques which included both ordinary hours and Jobkeeper top-up payments. We back paid JK for 2 April fortnights early in May and thus the only item for these employees is the Jobkeeper topup allowance under "Other Payroll items' in the Paycheque screen. 
  • Linda ABC
    Linda ABC Accredited Partner Posts: 1,131 Accredited Partner Accredited Partner
    edited May 2020
    Options
    ok - so in these instances - you still need to make sure the topup allowance item has the box ticked for Track Expenses by Job - but then you need a default class for those employees - so that when there are no items at the top for you to allocate a class to - it picks up on the default class for the employee?
  • Emerald Community House, Finance Officer
    Emerald Community House, Finance Officer Member Posts: 7 ✭
    edited May 2020
    Options
    Yes, the 3 payroll items for Jobkeeper Allowance all have the box ticked for Track Expenses by Job
    Yes, just checked that all employees have a default class entered (Edit employee, and on the Payroll and Compensation Info Tab filled in Class field) A couple didn't but fixed that now
    Then went through and did unlock each pay then  'Saved & Close' again - hasn't made any difference....

    I have a niggly thought that it may be something to do with Company Preferences in the EDIT menu. When I took over doing this job, the previous finance offices showed me that I had to pay any travel claims separately to the rest of the payroll.
    Most payroll fortnights, I do a second payroll run for 1 or 2 employees who claim travel kms. Before I do it, I have to click on EDIT menu, select Preferences, select "Payroll & Employees" category, click on tab 'Company Preferences' and there is a field which has a tick in it labelled 'Job Costing & Class tracking for paycheque expenses'. 
    When pay travel kms, I tick the option:  'Assign one class per Entire Pay Cheque
    Usually, the default is 'Assign one class per Earnings Item.

    Maybe this has something to do with it??
  • Linda ABC
    Linda ABC Accredited Partner Posts: 1,131 Accredited Partner Accredited Partner
    edited May 2020
    Options
    When you unlocked the pays in question - did you check the top right hand corner where the Class dropdown is and make sure something was selected?
  • Emerald Community House, Finance Officer
    Emerald Community House, Finance Officer Member Posts: 7 ✭
    edited June 2020
    Options
    When you say  check 'top right hand corner' where the class dropdown is, do you mean on the Paycheque in 'Earnings' area ?
    I do not have any item in this area for these employees as only paying JK topup as an allowance? When click in the Earnings area to select a class, get a Warning window saying "You must specify a payroll item"
    The allowance area does not bring up a column for class just: Item Name, Rate and Quantity

    I presume I can journal out the items from unclassified & put it to the correct classes - maybe this will be quicker??

Categories