long service leave not updating

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  • Updated 4 years ago
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One of the staff has taken pro-rata at the 7 year mark of 33.6 hours.  They have reached the 10 year mark on the 5 September but the -33.6 hours has not updated to what is currently owing.  What do I need to do?
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Teresa

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Posted 4 years ago

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Rav, Community Manager

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Welcome to the Reckon Community Teresa!

First thing I would recommend is to head to the Employee Record and see if everything is set up correctly there.

How are things looking there?
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Teresa

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All details are entered exactly the same for all employees - do I need to manually alter the subtracted total and make it a positive amount (by working it out manually)?  Will it then continue to work itself out?
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Andrew

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First up, Are you applying the correct amount of LSL for each hour worked?

LSL for 10 years of service @ 40hrs week should be around ~347 hrs, so a 7 year pro-rata should be around ~242-243 hours, which is WAY off your 33.6 hr figure.

Bit unsure why yours is only showing minus 33.6 hrs? You need to double check the calcs.

The LSL breakdown has been covered off here in more detail

https://community.reckon.com/reckon/t...
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Teresa

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33.6 hours is what was taken - the total was never displayed after 7 years - how do I alter the calcs? I understand the amount is 0.0167 per week.
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Andrew

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Are you APPLYING LSL to the employee when you pay them etc as part of the pay run?
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Teresa

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No
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Andrew

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Well there is your problem.... as per that other thread I linked too. You have to apply LSL on each payrun like you apply holidays and sick leave etc.

LSL is 13 weeks leave for 15 years of continuous employment, assuming 40hr week, thats 520 hrs leave in total after 15 years of service.

So 520 hrs / 15 years = 34.666 hrs a year accrued or 0.66666 hrs for each week worked or 0.0167 per hour worked that needs to be applied.
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Teresa

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We are casual employees - do not get sick leave or annual leave and work 47.6 hours per fornight - One of my employees has been here for 15 years also casual, her long service leave updates according without me doing anything
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Reckon FAQs, Employee

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Hi Teresa,

Just want to touch base on how you are getting on with this question?

In addition to Andrew's comments, the Help Index provides a number of examples of Setting Up Leave that may be of Help:  Help > Contents > Index, and search for Leave Accrual.

For existing employees where leave has not accumulated properly (or not at all), you will need to manually calculate their  leave entitlement to the last pay and enter it in the Employee Record > Leave tab under Hrs Accrued to Date.

In relation to entitlements and accrual rates, its best to have a chat to your accountant so you are working with the correct figures.  


regards,
John
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Teresa

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Thanks for the reply.  Unfortunately my help box doesn't help due to Windows issues - but I have entered the amount of hours in accrued to date and my current settings are Start - 0.00, Period Pay/Every 1.00, Period Pay and Accrued Hours - 0.00? Is this correct if not what do I need to alter and now that I have entered the amount in hrs accrued will it continue to calculate?

Thanks

Teresa

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Reckon FAQs, Employee

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Hi Teresa,

Here is a sample setup of leave for an Employee being paid an hourly rate:



in Accrual Details, the Period and Accrue Hrs will vary for businesses, so please talk to your Accountant for the correct choices and rates for your business.  The Hrs Accrued to Date is the amount of leave this employee is entitled to since the start of employment less the amount of leave taken.  This number is increased with each pay run and decreases when holiday time is taken and the holiday pay rate used in the payrun.  


If you cannot see the Help Index then please see this Microsoft support article that is mentioned in the Installation and Upgrade Guide for this issue:  https://support.microsoft.com/en-au/kb/917607


Hope this helps.


regards,
John
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Teresa

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Thank you it looks like its working

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