Payroll not starting as a new ?

Hglass
Hglass Member Posts: 7
edited July 2020 in Accounts Hosted
Hi 
Have completed the EOFY in hosted 2018 R2 and have done the finalize year in 2019 R2 with help of support centre finally as it was not loading - However since then my payslips are not starting as  a new Financial year and seems to just be continuing on from last-  hence reporting through the stp also has last years figures ? - Shouldn't they also be a new year figure ? Does all this matter - if so what do l need to do or what have l done wrong ? 
PS - also have noticed with all my employees personal leave  being wrong have also read through everything but nothing is helping ? Thanks in advance  JB 

Comments

  • John Graetz
    John Graetz Member Posts: 1,651 ✭✭✭
    edited July 2020
    Hi Hglass.  When you look at your last set of pay slips, what is the date range of the payment and what is the date of the payment?
    John L G
  • Hglass
    Hglass Member Posts: 7
    edited July 2020
    Hi John 
    Our last pay dates were 4/7/19 - 10/07/19, paid on the 11th ( pay week is Thur - wed paid on the thurs weekly) this was also our first pay for the financial year after up grading to hosted 2019 R2.
    Thanks for the reply -
     .   
  • John Graetz
    John Graetz Member Posts: 1,651 ✭✭✭
    edited July 2019
    Hi Hglass.  Based on that information, you have now processed two pays for this year.  If you go to GovConnect, you should be able to see a line for each of those two lodgements, which give details of the Gross Payments and Total PAYG.  If you click on the Detailbutton at the end of the line for the most recent lodgement, it will show you the current year to date figures.
    John L G
  • Hglass
    Hglass Member Posts: 7
    edited July 2019
    Thanks John , yes sorry that is correct had a panic moment

    Any chance  you can let me know how to fix personal leave that is since starting an existing employee onto reckon on 2/5- had taken some sick leave which was entered and shouldn't have been entered ( long story )  and now keeps going into a negative - is there a way to redo this ? 
    Also dont think any of my personal leave is adding as it should - new to reckon as of last year so only going by what l have read ? 
    Thank you in advance 
  • Kwikbooks (Professional Partner)
    Kwikbooks (Professional Partner) Member Posts: 824 ✭✭✭
    edited April 2020
    Hi Hglass

    In regard to the leave, are you saying you paid this person personal leave when they should have just been paid for the day, not out of the personal leave?

    Need details on the leave - full time?  part time? hours per week & what leave accrual rate you are using, how is it set up, 'each pay period' 'accrue per hours woked".  Does the leave liability report  match the payslip/employee profile leave?
  • Hglass
    Hglass Member Posts: 7
    edited July 2019
    Hi 
    Thank you for the reply - so yes they were paid leave when shouldn't have as they had only just been add to the reckon system for stp purpose from the 2 may 2019. They had sick leave owing before they were added to reckon on the 2 may , which was suppose to be used up first so they could start as a new.  
    They are full time at 38hrs per week - accrual rate is 0.03833 accrue per hr worked,  each pay period (weekly) 
    Yes the leave liability report matches his profile leave but his payslips are in the minus ? This would be incorrect if it is accrued at 1.46 per week for the 10 weeks so far worked since 2.5.19 ? 

    l also just noticed since looking into this l have another employee who's personal leave is very low  all details are the same as the other one  as they both were added same time, yet his personal leave is only  at 6.57 accrued - set up exactly the same?
    Any help is greatly appreciated - Thank you in advance 
  • Kwikbooks (Professional Partner)
    Kwikbooks (Professional Partner) Member Posts: 824 ✭✭✭
    edited April 2020
    Hi Higlass

    You said you had only just added this employee to reckon in may and they were supposed to use the sick leave owing before being added to reckon??  Is this an ongoing business that just changed accounting systems, or did employees transfer from one business to another, as sick leave should have been brought forward into Reckon as an opening balance?  If this wasn't done then the leave in Reckon will be a negative.
  • Hglass
    Hglass Member Posts: 7
    edited July 2019
    Hi 

    Yes, before l started in this small business the older employees were done manually out of a wages book, although the system was here.
     Hence when l started doing the admin ( also not knowing it ) but  started  using it for myself and 1 other and then as STP came in we have had to add them in as well but had paid them out for holidays etc owing to that date we started them in Reckon Hosted 
     
     The sick leave was added as normal but was wanting to use that independent of the system first . 
    Is there any way of fixing it so that it all balances correctly ? 

  • Kwikbooks (Professional Partner)
    Kwikbooks (Professional Partner) Member Posts: 824 ✭✭✭
    edited April 2020
    Hi Hglass

    You can't pay someone leave from one system (Reckon) and adjust the leave in the previous system (manual), if you are paying staff through reckon all the leave should have been brought fwd into Reckon at the time you started paying from Reckon.

    email or call me:  kim@kwikbooks.com.au  0429 305300