Reckon Accounts 2016 eMail Payslip with Password

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Hi, Is it possible to generate and email payslips that are password protected from within Reckon? I realise I can email from Reckon and I know I could store them as a compressed file (ie. ZIP) and password protect that. But I am wondering if we can generate the PDF and password protect it from within the payroll module?
thanks
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IT TGM

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Posted 3 years ago

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Kevin Russell, Accredited Partner

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No. Good question though. In fact in this day i should think it mandatory.
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IT TGM

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Thanks for the reply and feedback Kevin. Yes, I agree it would be a feature I am sure that a lot of regulatory bodies would expect.
cheers
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Kevin Russell, Accredited Partner

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Have you emailed Reckon to let tgem know?
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IT TGM

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Not at this stage. I am actually the IT Manager and not the end-user. I assume there is a wishlist email address somewhere.
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Rav, Community Manager

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I agree and can definitely see this being a positive addition.

I've sent this thread to our Reckon Accounts product manager this morning for consideration.

Cheers
Rav
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IT TGM

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Thanks everyone for your support. Hope to see this soon.... (Tomorrow?) :-))
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Kevin Russell, Accredited Partner

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Happy to help. I want it
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IT TGM

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This reply was created from a merged topic originally titled Reckon Accounts 2016 payslip save as PDF into directory or folder.

Since RA2016 does not yet support the ability to password protect the generated payslip pdf file I was wondering if it has the ability to generate the PDF and save it to a secured directory or folder? I have not seen any configuration options or preferences for this. But the idea would be that if I can ge the payroll batch run to generate all of the PDFs into one spot using a known naming convention then I could possibly zip each file with its own password and email it via an external script.

Any thoughts?
thanks
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DebonAir

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You can print the payslips and select the pdf printer and then save the file where ever you need to.
We do this weekly.
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IT TGM

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Thanks for the quick reply

Does the pdf printer prompt for a filename for each employee or does it generate its own file name (eg. based on an employee number or something) ?

Does it prompt per employee for the directory or does it treat it like a batch and sends them all to the one sport giving each a unique filename?

Finally we have a couple of PDF writers installed around the office. I assume you are still using the one that is installed with Reckon itself?
cheers
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DebonAir

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We save our file as one batch on our files. The filename it prompts to is simply named Intuit. However, when we save the file we rename it and date it.

We email to each employee directly from the Email Payslips option and then delete all emails from the sent and deleted files.
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IT TGM

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Thanks 

If I understand you correctly you are basically saving the payslip batch as a single pdf file but then also emailing out the individual payslip by using  the email payslip option.

Our requirement is slightly different. 

We have been requested to investigate password protecting the PDF file that the employee gets. At the moment RA does not interface to the PDF printer driver in a fashion  that allows this. It has been registered on the wishlist already for future versions.

So the thought we had was  to produce individual payslip pdf files (not 1 file with all payslips) and store them in a secured folder. Then have a script locate the files and zip each individually with a password by using something like the WinZip command Line tools. The script would then email the resulting individual zip file.

For this to work (ignoring all the email details etc) the PDF printer driver would need to store each payslip individually with a unique name that can be related to the employee. So I am trying to get a handle on whether this is even possible from within Reckon. 

I should also clarify that i am not a RA user but the IT developer onsite.

cheers
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DebonAir

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You are correct.  RA cannot do as you require. For you to achieve your needs, the process is going to be a very long procedure to allow you to do this, as each payslip would need to be done individually to allow you to save them separately.
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IT TGM

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Thanks.

I think I may be able to still do something by using a different PDF creator. If I do come up with a solution I will share the details if management permits

appreciate your time

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DebonAir

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yes, maybe you can share this with the Reckon team too so they can have a look for all of us.