Reckon Online Payroll - Direct Deposit feature - how do I set this up (beyond updating employees bank account details)?

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  • Updated 2 years ago
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I assume that somehow (once Employee profile has been updated with an employees bank details) Reckon will somehow interact with my bank account in order to deduct the wage amount from my bank account and send it off to our employee. However what do I need to do to set this up? Do I need to have a particular type of bank account etc? Will Direct Deposit work automatically, even when I am on holiday, or does someone need to sign in and tell Reckon to run the pays?
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rose ivory

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Posted 5 years ago

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Kevin Russell, Accredited Partner

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Rose call me Kevin t : 0407744914
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Sally McIntosh, Accredited Consultant, Accredited Partner

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Hi Rose,

Nothing is automated due to security & privacy reasons, you don't want it to be either!

You need to setup a bank account in the chart of accounts to be used for your online banking, then you need to set the employees to be paid by bank(online), then after you process the payroll it will be entered into the online banking centre, where from there you can create a file to upload to the bank.

Although this seems like a complicated process, it is actually quite simple once you know what to do, and pick up any tricks & tips along the way!

Feel free to contact me for a remote appointment if you think that may help.

Kind regards,

Sally McIntosh (Sally@samsolutions.com.au)

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Kerryn Jorgensen

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Is there a video on how to do this?  And is this totally different to what people are calling Bank Feed?


Kerryn

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Kevin Russell, Accredited Partner

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Yes its different. There is no video. Have you read the help files.
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John G, Information Support Analyst

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Hi Kerryn,

Welcome to the Reckon Community.

There are two processes in Online Banking:
Payment files (*.ABA files) to upload to your bank portal (this used to be the only scope of "online banking")
Bank Feeds to import transactions posted to your bank account into your company file for processing.

For Payment files you'll first have to establish an online banking facility with your Bank - they will give you an APCA number.  Then follow the Help files (search: ABA) for guides to the various elements.  

For Bank Feeds view the videos on our Youtube channel:

Signup for BankData:

Configure Company File for BankData 

Process Imported Bank Transactions 

Create Transaction rules 

Apply Transaction Rules 


There's also a written guide for configuring your company file here.


Hope this helps.

regards,
John
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Jeff Schwisow

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So what I gather from this thread, and the feedback from Tech Services, is that the direct deposit function in payroll doesn't actually do anything other than populate an ABA file (and I'm pretty shaky on whether it does that). The only workflow advantage to using an ABA file to make direct deposits comes when you have enough employees that paying each one individually requires more effort than setting up the ABA file (and all that goes with it). 

Is my understanding correct?

Thanks,
Jeff.
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Kevin Russell, Accredited Partner

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The advantage is this. Once you have entered the payroll and verified it is correct you can upload it directly rather than having to rekey all the information to your internet banking. It is a HUGE productivity gain. Happy to help you work it out