Recording deposits for supplier purchase orders

Bianca_9661963
Bianca_9661963 Member Posts: 1
edited July 2018 in Accounts Hosted
We regularly place Purchase Orders with overseas suppliers. These suppliers require a deposit of 20% or 30% in order to produce the goods. How do we best record these payments prior to receiving the goods?

Comments

  • Shayne McNamara
    Shayne McNamara Member Posts: 43
    edited July 2018
    We have a chart of accounts asset code call Prepaid Overseas Payments.  We code all deposit and part payments to this account (there is no GST impact)  as usually we will pay 30% on order and 70% when the goods are shipped so in both cases fully paid before the stock arrives.  Then when the stock arrives we process a journal to take it into purchases.
  • glendaveale
    glendaveale Member Posts: 176 ✭✭
    edited May 2018
    Hi, I have set up an asset account called "Deposits Paid" and record to that account.  When the final invoice is paid allocate to expense account and bring back the deposit amount.