Renaming .RKN data files

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I know this question  has been asked many times before and I have had the problem myself many times over the years but this time nothing seems to work.  I normally call my data files in Home & Business "Carl data' as I am very aware that Reckon doesn't play nicely when you have long file names.  Over the last week, when I back up, Reckon keeps adding the date to the file name & I know if this continues, I am going to have problems.  Restore only recognises .QDF and not .RKN files and if you restore a .QDF file the .QPH files do not transfer.  By memory all I have done in the past was to rename all the latest files, RKN, .QPH etc. by dropping dates from the end but this time it is not working.  I have also had a couple of very strange occurrences over the last couple of days.  First when I downloaded my share prices on Monday, it came up with an astronomical figure and thought I had won the lottery, so closed the program and when I reopened it and did the download again, everything was back to normal.  Yesterday when I opened the program, one of my accounts was showing a zero balance with no transactions.  Again, when I reopened the program, everything was good.  I only hope this doesn't mean that Reckon is finally going to die on me with over 20 years of records!
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Posted 1 month ago

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David Hunt

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You need to check your file by validate (menu, File, File Operations, Validate) and then super validate (same but hold down Ctrl+ Shift when clicking menu item). These rebuild indexes in the data base file.

Lesson for everyone. Using back up within the Quicken program is a complete waste of time and it's stunted so can be dangerous. I back up the entire folder full of files when RPP is closed. I use FreeFileSync but there are plenty of programs out there. When I need to move to a new pc I restore the entire directory folder tree including the sub folders eg, VALIDATE, BACKUP etc. Then open new installation and locate the data file. 

IF validate , Super validate recovers your file properly - exit the program and copy the entire Quicken or Reckon folder tree to another drive. Quicken complains within the stunt backup that the last time I ran a backup was April 2018 (last time I reinstalled) but I ignore that because I ran a folder copy last night.

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Data Rec, Employee

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Hi Carljh,

Use the built in 'rename' function instead of manually changing the file names.

-Click on the File menu
-File Operations

Check your backup preferences.

-Click on the File menu
-Click the Preferences button


-Click on the Edit menu

In the Setup section, go to Backup
You can choose to untick the "Add the date file name" option

Validate / Super Validate


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For info, the  .RKN file is no more than a proprietary zipped file. If you rename the extention to ZIP, most unzip programs will unzip it. I have never had any problems restoring from a RKN file, although I do copy my 5 files as insurance. Your file name is 9 characters (including space) and I personally I would never use *data* as part of my name.
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Data Rec, Employee

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The supplementary files are referenced by the QDF file using the name that was known to the QDF file.

If you manually change the file name of the supplementary files, the QDF file cannot locate the supplementary file.

Fred is correct regarding ".RKN" files being based on the compressed ZIP format.

As an added safe guard, consider generating reports on a regular basis and saving these reports as Excel, CSV or PDF files.

This gives you a snapshot of the figures as they are at that point in time.
This can be useful for comparative purposes at a later date if necessary.

You can choose whichever reports you would find handy to have such as:

- Reports | Banking | Transaction

- Reports | Investing | Investment Transactions

- Reports | Business | Balance Sheet

- Reports | Business | Profit and Loss Statement

- Reports | Tax | Income Tax Summary

You can choose a specific start and end date.

So if your file has 20 years of data and you generated these reports for each financial year, then in the event of catastrophic data corruption which renders the file unopenable, you would still have a record of those financial details.


Data Recovery Team

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Thanks to everyone for your input.
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Data Rec, Employee

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Glad we could be of assistance.