Simplified bas only goes back 2015

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Hi All,
I have found an issue while going back through my BASs from 2012/13 where I have paid too much PAYG witholding over a period of 9 months. When I go to redo my simplified BAS it only gives the option to go back to 2015. Is there any way around this? I have calculated manually the PAYGW discrepancies however I would prefer to completely recalculate each BAS if possible.
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Ruben Hawkhead

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Posted 2 years ago

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Shirley Ingle, Accredited Partner

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Hi Ruben  If you have access to the ATO portal, you can check every BAS lodged there. If not, get your accountant to print you out an Integrated Account. That will show you what you have lodged and paid the ATO. You can then tick off the payments you have calculated manually with what was actually reported to the ATO. You realize if there was an error, previous payment summaries could be wrong too. Hopefully not. Each time you are paying PAYGW, you should balance the figures. Verify with the Profit and Loss for Gross Wages, Payroll Summary report which will show you Gross Wages and PAYGW. For the Payroll Summary report, Modify the report and where it shows Employee, drop down the radio button and scroll to the top and click Totals only. Memorise this and save it under a Header BAS Reports. By modifying the report you will get a summary and not a report that extends from North Sydney to Gosford, depending on how many Employees you have. I would not be too concerned about getting the numbers to come up on the BAS form. You sometimes get the wrong figure, it depends on how you enter the payment to the ATO. When doing your BAS, always attach your working papers to the Reckon sample only form. That is the Payroll Summary, P&L and any other reports to back up how the BAS figures were calculated. Would save you this hassle you now might have. 
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John Graetz

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Hi Ruben.  My personal opinion is that you need to discuss this problem with the ATO, rather than trying to re-do past BASs.  You don't have to re-do the BAS to prove that you overpaid your PAYG.  It would be simply a case of running a Payroll Summary Report for the nominated period and comparing the PAYG component against the figure that was included on your BAS.  What does surprise me though is that if what you say is correct, one would have thought that the ATO would have been in touch with you long ago to tell you that the amount of PAYG shown on Annual Payment Summaries, did not agree with the amount paid to the ATO.
John L G
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Ruben Hawkhead

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Hi Shirley and John
Thank you for you replies and useful information. I have access to the Business Portal and while checking something else I noticed I had overpaid the PAYGW. Running the individual reports isn't a problem I just prefer to use "Simplified BAS" in Reckon Accounts. It seems unusual to me that you couldn't put in a date prior to 2015.
Cheers Ruben
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John Graetz

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Hi Ruben.  I now see what you mean and I guess that this is a Reckon issue, which could be linked to ATO rules.  I suspect though that the "restriction" is possibly linked to your computer's calendar.  Therefore a potential way around this might be to change the date backwards on your computer by a couple of years.  HOWEVER, before you do this, you need to talk with an IT Specialist as there could be ramifications in doing this as such a move is also then likely to incorrectly change the date on all file changes to the wrong year, whilst you go through this exercise, until you change the date back to the correct year.
John L G
(Edited)
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Shirley Ingle, Accredited Partner

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Hi Ruben  I would not rely on a generated BAS report. You could end up in more trouble as I have said earlier, sometimes you get a wrong figure as it depends how you have entered the previous month/quarter payment to the ATO. I have seen a minus amount at W2. The cause of this is that the payment was made through Write cheques dated the next quarter. The only accurate way is to get the Integrated account from the portal under Accounts and your individual Payroll Summary reports and check them off. One other report you could use is PAYGW in Other Current Liabilities, modify the report and scroll down and tick Debit, Credit, take tick off Amount, and tick Balance. Here you have clearly showing what amounts you have entered in Reckon as having paid to the ATO. By running this type of report, I am assuming that you have entered the BAS payment as Tax Payable and PAYGW. Shirley
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John Graetz

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HI Ruben.  I agree with Shirley in that you just cannot use a reconstructed BAS to determine what the correct amount of PAYG should have been, because any erroneous error within your PAYG account will throw things out, as well as any "deferred" clearing entries which Shirley mentioned above.  The proof of what should be payable is provided in the Payroll Summary Report for the respective period.  Checking the resultant figure back to your PAYG Payroll Liability Account should enable you to readily do a reconciliation of the account against the report, taking into account any clearing entries which relate to a prior period.  If it doesn't reconcile after taking these things account, it would likely mean that there are entries within the account which shouldn't be there, which would then throw out your reconstructed BAS.
John L G