Uploading files to accounts hosted

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Sheryl_10313093
Sheryl_10313093 Member Posts: 57 ✭
edited April 2020 in Accounts Hosted
I am new to using Reckon Accounts Hosted.  Am I correct in understanding invoices etc can be uploaded and stored in Reckon?  Can they be attached to the created bill somehow? 

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  • Eric Murphy
    Eric Murphy Member Posts: 216 ✭✭✭
    edited November 2019
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    You can store documents in the Q or B drive but I don't think they can be attached. I could be wrong though
  • Sheryl_10313093
    Sheryl_10313093 Member Posts: 57 ✭
    edited April 2020
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    Thank you, Eric.  In theory, I could create files of suppliers etc under the B drive and save them there?  All in the aim of going paperless, but having a secure, reliable base to store
  • Acctd4
    Acctd4 Accredited Partner Posts: 3,408 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert
    edited November 2019
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    Hi Sheryl

     

    Reckon Accounts Hosted (RAH) is accounting software rather than document storage, accessed online via Reckon’s secure servers.

    In RAH, you can create forms (Sales Orders, Estimates, Invoices, Sales Receipts, Purchase Orders etc) & each can be:

    • Printed
    • Saved as a PDF   &/or
    • Emailed direct to your customer or supplier.

     

    When emailing, some RAH users choose to add their own email address as default in the bcc or cc so that they automatically receive the form via email too & may create separate subfolders for customers/suppliers in their email Inbox.  If you want to take it a step further, you can utilise “Rules” in your email mailbox to have such emails filed automatically.

    Alternatively, some just create separate customer/supplier folders locally on their own PC & some choose to do both J

     

    Because RAH isn’t “cloud”-based (like online banking for example), you can only access Reckon’s Q Drive (the main drive for your company file & other export files) & B Drive (where backups are stored) via RAH so this would be rather inefficient in terms of speed, space & accessibility for bulk document storage, requiring constant upload/download.

     

    Have you considered utilising a specific cloud storage solution like Dropbox or Google Drive ?

     

    Shaz Hughes Dip(Fin) ACQ NSW, MICB

    Reckon Accredited Professional Partner Bookkeeper / Registered BAS Agent (No: 92314 015)

    Accounted 4 Bookkeeping Services

    Ballajura, WA

    0422 886 003

    shazinoz2@bigpond.com

    www.accounted4bs.com


    Shaz Hughes Dip(Fin) ACQ NSW, MICB

    *** Reckon Accredited Partner (AP) Bookkeeper - specialising EXCLUSIVELY in Reckon Accounts / Hosted ! ***

    * Regd BAS Agent (No: 92314 015)* ICB-Certified Bookkeeper* Snr Seasonal Tax Consultant since 2003 *

    Accounted 4 Bookkeeping Services

    Ballajura, WA

    shaz@accounted4.com.au

    https://accounted4.com.au

    (NB: Please give my post a Like or mark as Accepted Answer if I have been able to resolve your query as this helps others when seeking solutions!)
  • Kwikbooks (Professional Partner)
    Kwikbooks (Professional Partner) Member Posts: 824 ✭✭✭
    edited April 2020
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    Hi Sheryl

    This is not entirely correct, you cannot attach bills via reckon hosted like you can MYOB, there is an addon you can obtain see link below;
    https://community.reckon.com/reckon/topics/struggling-with-accounts-payable-bills-data-entry-manually-and-with-line-items?utm_source=notification&utm_medium=email&utm_campaign=new_topic&utm_content=topic_link

    You can however do this via Reckon One
  • Sheryl_10313093
    Sheryl_10313093 Member Posts: 57 ✭
    edited April 2020
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    Thank you for your reply.  Our office is going paperless, as are most businesses.  I am new to Reckon and therefore trying to determine the best option for the business.
  • Sheryl_10313093
    Sheryl_10313093 Member Posts: 57 ✭
    edited November 2019
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    I am researching options for secure document storage.  Am I understanding correctly that I should be saving externally from RAH Customer invoices etc?  I would like to better understand the different versions of Reckon Available.  RAH is what the business uses, but maybe a different version is more suitable....
  • GerryWinter
    GerryWinter Accredited Partner Posts: 1,225 Personal Range Expert Personal Range Expert
    edited April 2020
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    I would open a new folder on your comuter and scan any docs you want to save, this can be stored on any sites like gmail or one drive.
    Gerry

    Gerry id 6376

    Gerhard Winter

    Ph. +61 0418907140

    Reckon Store Next Door

    "Always at your Service"

    Email: gwinter0808@gmail.com

  • GerryWinter
    GerryWinter Accredited Partner Posts: 1,225 Personal Range Expert Personal Range Expert
    edited November 2019
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    google drive

    Gerry id 6376

    Gerhard Winter

    Ph. +61 0418907140

    Reckon Store Next Door

    "Always at your Service"

    Email: gwinter0808@gmail.com

  • Kwikbooks (Professional Partner)
    Kwikbooks (Professional Partner) Member Posts: 824 ✭✭✭
    edited November 2019
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    Hi Sheryl

    I have gone paperless in all clients business and use Google drive it is 15GB free it syncs to your PC via backup & sync program, and you can have more than one google drive if you have more than one google account, both syncing to the PC.

    Dropbox and Onedrive only have 2GB free.

    Set up like a filing cabinet - Company > Insurance current, Vehicles, Employees, etc >Archive 20xx > customers, suppliers, ATO etc
  • Sheryl_10313093
    Sheryl_10313093 Member Posts: 57 ✭
    edited November 2019
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    Thank you very much, I sincerely appreciate your reply. 
  • Sheryl_10313093
    Sheryl_10313093 Member Posts: 57 ✭
    edited November 2019
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    I currently save everything to my computer in designated files.  We are wanting access from anywhere, so looking at secure cloud options.  I had hoped RAH offered that facility somehow.  Thank you so much for your reply
  • Sheryl_10313093
    Sheryl_10313093 Member Posts: 57 ✭
    edited November 2019
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    Hi Kevin.  Inexperience is why.  I have been out of office management for a few years and just coming back am looking at all options.  The biggest concern we have as does anyone, is security.  How to fully trust the cloud and go paperless.  At the moment, we are paperless but saving to the hard drive and backing up. 

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