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How to get a leave liability report for a certain period

Toni_7390517

I forgot to print out monthly leave liability reports and now need one for the period ending 31.03.15. Is there any way of printing it out for a certain time period?

Thank you for any help as I'm juggling (not very successfully) two jobs in the company at the moment

Comments

Mirko

Hi Toni, is this for Payroll Premier or Reckon Accounts?

Toni_7390517

Sorry, Reckon Accounts Enterprise

gazza73

Toni

You could try this as a nasty approach:

a) Go to the ACCOUNTS list, and scroll down to the "Leave Liability" account and

b) Double click to open the Leave Liability register.

c) In there, is a PRINT menu that lets you select the range of dates, and make the date31/3/15 to show the final balance after all transaction of that last dy, and the final balance of the ACCOUNT

This won't show a summary sub-total by employee or anything so detailed, but will provide you with a document that discloses the overall liability at that point in time, if that is what you are after.

Gary Pope
An Accredited Partner- Consultant (VIC. Aust)

"Working with Accountants/Bookkeepers PPs/APs, as an
independent IT Professional and retired FCPA Accountant"

Toni_7390517

Thanks Gary for your reply. I couldn't even locate the "Leave Liability" account in the ACCOUNTS list but I will certainly keep looking and give it a go.

Toni

gazza73

Toni. You've lodged your question tagged to the 'business range' so I'm assuming yo uare running a business range: Desktop version of the software, perhaps: Premium or Enterprise. Because you are asking about the status of the 'liability' account, I further assume you have such a "Other Current Liability" account as part of the suite of payroll accounts in the Balance Sheet, and that is the "LEAVE LIABILITY" account that I'm expecting you to find in the Chart Of Accounts listing, to start the ball rolling with my suggestion.

But, as you know,m assumptions are dangerous, so correct my assumptions and let's go from there.

Gary

Toni_7390517

Hi Gary,

Yes, we are using Reckon Accounts Enterprise: Contractor Edition 2014 from desktop but in the "Other Current Liability" there is nothing that gives me what I'm after.

gazza73

Well - let's start over.    You say you missed the 31/3/15 report, so let's start with the more recent one that you DO run okay (ie: the latest leave liability report.) Run that, on your screen and drill down into the line items on that report and find out where your leave liability is being sent to.   Surely it is accruing away, pay run by pay run, until such time as someone takes a few weeks of leave, whereupon the pay run would pay their salary out of such a liability. At any point in time, there must be some liability line in your balance sheet that represents the amount of leave not yet taken. That is the balance sheet item I believe you should be able to run a detailed report against. IN fact, you can just start with a balance sheet, and select 31/3/15 as the 'as at' date, and go and seek out that liability figure.

I'm assuming you are in fact running your payroll within the Enterprise package, and not some external program which requires you to journal the results back into a set of expense and liability accounts each period??

Toni. This is a community forum, so we don't expect you to divulge personal figures of course, and nor are we asking, But there are some missing pieces of the jigsaw here, that need clarifying. Perhaps you take my comments offline to call your Accountant/Bookkeeper who does these matters, of if this person is yourself, perhaps you need to speak to an authorised Tax Agent conversant with these matters, to whom you are prepared to take better advice than my suggestions, or who knows where these figures are being posted each pay run to Reckon Accounts Enterprise.

Happy either way to try and help!

Cheers

Gary
e: gaz@alchester.com.au
p: 0408994799 anytime. (The Basin, Vic, Aust).

cosmic

Excellent advise Gary, this is not difficult do as Gary suggested, seek your Accountant help or an Partner/AP,it appears you are in a service or construction business. I can help,in construction accounting for long time.so is Gary.
I hope you have got it resolved.

Toni_7390517

Thank you for your help.

Graham Boast

Hi Toni You cannot backdate this report. If you have the February report you can do an estimate by calculating the number of hours worked for March (payroll categories for which leave accrues only) x accrual rate for each leave type less leave taken in March and adding this to the February figure . A payroll summary report has all the data, but you will need to manually calculate the result. Sorry Gary, no ledger on this report, it's calculated from the current leave balance and the pay rates. Graham Boast 0409317366 graham@reckonhelp.com.au

Toni_7390517

Thanks Graham - that's what I ended up doing. But lesson learnt - beginning of each month print it out!!!