How do I have individual super funds shown on payslips?

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Caty
Caty Member Posts: 6

I have read some of the conversations with regards to individual super funds appearing on payslips. In all areas of the payslip, where there is a reference to superannuation, it is the company's default fund that shows. This is very confusing for my employees, thinking that their super is not getting paid into their chosen fund.

One of your articles states that the super details are picked up from the employees' individual profiles, as with all the leave, personal details etc. that do actually appear on the payslip. This is definitely not the case with the superannuation component.

How can I please fix this so each payslip will show each employee's own super choice fund?

Thank you.

Answers

  • Kris_Williams
    Kris_Williams Member Posts: 3,492 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert
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    So I played around and put the super fund name in front of the Member number in their super details, this showed on the payslip as Super (Rest12345). But I’m not sure if this would have any repercussions if data was being exported for super or STP

  • Caty
    Caty Member Posts: 6
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    Hi Kris,

    I tried this but it has not worked. I still have our default fund and their own fund's member number.

    Caty.

  • Kris_Williams
    Kris_Williams Member Posts: 3,492 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert
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    You would have to edit the pay if you’re using a previous one as the change won’t take effect on past entries. It worked on mine after I deleted the super line and put it back in

  • Kris_Williams
    Kris_Williams Member Posts: 3,492 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert
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    In the pay item list the super item I use is just called super - edit the name of your default fund and change to super

  • Caty
    Caty Member Posts: 6
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    Hi Kris,

    So, I took out the default fund from the payroll item list as you suggested. I then created a dummy pay and the employee's fund choice presented on the payslip, yay! Of course then when doing payroll liability payments the default fund, which acts as the clearing house, was not as the payee. I reinstated the default fund and ran another dummy pay and, most pleasingly, the employee's fund choice was still listed on the payslip.

    Thank you so much! I can't believe it ended up being such a simple fix, that I had struggled with for ages, and thought I would put it out in this forum. I really appreciate your help, a great first experience using this discussion tool.

    Thanks again and have a great weekend!

    Caty.

  • Bruce
    Bruce Member Posts: 442 Professional Partner Professional Partner
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    I have a separate super item for each fund and allocate to members as appropriate. This produces the individual fund name on the pay slip

  • Kris_Williams
    Kris_Williams Member Posts: 3,492 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert
    edited April 2023
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    So what super item did you use on the pays? Actually you found a better solution than I did. Did you have to enter the fund name against the member number as I suggested?

  • Acctd4
    Acctd4 Accredited Partner Posts: 3,589 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert
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    I agree with Bruce - I always have a separate Super Payroll Item for each individual fund & type eg if I have some with Australian Super & also some who salary sacrifice to Australian Super, I would create 2:

    • "AustSuper" &
    • "AustSuper (SS)"

    The payslip detail that's displayed comes from the Payroll Item name FIRST, then in brackets is the Fund Scheme & Member Number


    Shaz Hughes Dip(Fin) ACQ NSW, MICB

    *** Reckon Accredited Partner (AP) Bookkeeper - specialising EXCLUSIVELY in Reckon Accounts / Hosted ! ***

    * Regd BAS Agent (No: 92314 015)* ICB-Certified Bookkeeper* Snr Seasonal Tax Consultant since 2003 *

    Accounted 4 Bookkeeping Services

    Ballajura, WA

    shaz@accounted4.com.au

    https://accounted4.com.au

    (NB: Please give my post a Like or mark as Accepted Answer if I have been able to resolve your query as this helps others when seeking solutions!)
  • Kris_Williams
    Kris_Williams Member Posts: 3,492 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert
    edited April 2023
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    Thanks for that Shaz, I did not know about the fund scheme line. Will this line be necessary when STP 2 starts? Because the super is not exported from Reckon it doesn’t reflect in the payments at the moment, as it is manually lodged

  • Acctd4
    Acctd4 Accredited Partner Posts: 3,589 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert
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    At this stage, this field is purely an internal thing so I don't believe so. (It may have some relevance if using the Super Data Export feature though)

    Shaz Hughes Dip(Fin) ACQ NSW, MICB

    *** Reckon Accredited Partner (AP) Bookkeeper - specialising EXCLUSIVELY in Reckon Accounts / Hosted ! ***

    * Regd BAS Agent (No: 92314 015)* ICB-Certified Bookkeeper* Snr Seasonal Tax Consultant since 2003 *

    Accounted 4 Bookkeeping Services

    Ballajura, WA

    shaz@accounted4.com.au

    https://accounted4.com.au

    (NB: Please give my post a Like or mark as Accepted Answer if I have been able to resolve your query as this helps others when seeking solutions!)
  • Kris_Williams
    Kris_Williams Member Posts: 3,492 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert
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    Yes that’s what I thought, but I will fill it in, even if only with the super fund name so it appears on payslips, thanks again

  • Caty
    Caty Member Posts: 6
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    This makes sense too! I will keep that in mind.

    What exactly is the fund scheme though? I always leave it blank because I don't appear to ever get any information from the employee that pertains to this, and nothing obvious on the super choice form.

    Silly question probably as well, the date they joined the super fund. There is that question in the employee super set up but what date actually gets put in there because we don't know when an employee may have joined their own fund so assuming it is just when they first start?

  • Acctd4
    Acctd4 Accredited Partner Posts: 3,589 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert
    edited April 2023
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    I use the Fund Scheme for recording additional product (account) information. This isn't as common with the smaller industry funds but AMP for instance has "SuperLeader", "Super for Life" (& a million other ones lol)

    Employees are supposed to provide you with their fund's "Letter of Compliance" however this rarely happens so I usually source & print it off myself as they're usually an available PDF on the fund websites. If unavailable, you can also check the Super Lookup (this is like the ABN one) to find the fund if necessary, which can help determine the correct ABN, Product & USI:


    I actually have no idea why the date they joined their super fund is an available field in RA - To my knowledge, this has no relevance for anything & doesn't go/report anywhere! 🙄

    Shaz Hughes Dip(Fin) ACQ NSW, MICB

    *** Reckon Accredited Partner (AP) Bookkeeper - specialising EXCLUSIVELY in Reckon Accounts / Hosted ! ***

    * Regd BAS Agent (No: 92314 015)* ICB-Certified Bookkeeper* Snr Seasonal Tax Consultant since 2003 *

    Accounted 4 Bookkeeping Services

    Ballajura, WA

    shaz@accounted4.com.au

    https://accounted4.com.au

    (NB: Please give my post a Like or mark as Accepted Answer if I have been able to resolve your query as this helps others when seeking solutions!)
  • Kris_Williams
    Kris_Williams Member Posts: 3,492 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert
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    I usually put the date started as being the 1/7

  • Bruce
    Bruce Member Posts: 442 Professional Partner Professional Partner
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    like @Kris_Williams and @Acctd4 I don't know why the date joined the fund is needed in Reckon. My approach has been to use the earliest effective date my client has made a contribution to the fund on behalf of the employee

  • Acctd4
    Acctd4 Accredited Partner Posts: 3,589 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert
    edited April 2023
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    Yeah, it's not needed - I put it in if I know it but if not, I usually use the employee's start date.

    I'm not aware of it happening but just in case it ever randomly affects the Super calculation 🙄 (You may have noticed if you have a wrong (later) accrual date in on an employee's leave tab(s) than the employee's start date, leave doesn't accrue from commencement 😬 )

    Shaz Hughes Dip(Fin) ACQ NSW, MICB

    *** Reckon Accredited Partner (AP) Bookkeeper - specialising EXCLUSIVELY in Reckon Accounts / Hosted ! ***

    * Regd BAS Agent (No: 92314 015)* ICB-Certified Bookkeeper* Snr Seasonal Tax Consultant since 2003 *

    Accounted 4 Bookkeeping Services

    Ballajura, WA

    shaz@accounted4.com.au

    https://accounted4.com.au

    (NB: Please give my post a Like or mark as Accepted Answer if I have been able to resolve your query as this helps others when seeking solutions!)
  • Firecert
    Firecert Member Posts: 7
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    Hello all,

    I'm a sole Director/employee and have (for a few years now) been paying more than the mandatory 10% into my superannuation fund on a monthly basis with no mention of it in my fortnightly STP report to the ATO. As a result of this practice my accountant always tells me to amend my payroll reporting to incorporate RESC, etc. but being the accounting genius that I am I have been dutifully ignoring his request. Given that STP Phase 2 is looming I really need to get things sorted. Can anyone help please??

    Cheers and thanks.

  • Acctd4
    Acctd4 Accredited Partner Posts: 3,589 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert
    edited May 2023
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    Hi @Firecert

    Reckon is releasing STP2 around 13/06 so configuration for it will need to be done after that. At this stage, you just need to set up the RESC Payroll Item (& a review of your existing Payroll Items in preparation would be advisable)

    Feel free to shoot me an email & I can give you a call 😊

    Shaz Hughes Dip(Fin) ACQ NSW, MICB

    *** Reckon Accredited Partner (AP) Bookkeeper - specialising EXCLUSIVELY in Reckon Accounts / Hosted ! ***

    * Regd BAS Agent (No: 92314 015)* ICB-Certified Bookkeeper* Snr Seasonal Tax Consultant since 2003 *

    Accounted 4 Bookkeeping Services

    Ballajura, WA

    shaz@accounted4.com.au

    https://accounted4.com.au

    (NB: Please give my post a Like or mark as Accepted Answer if I have been able to resolve your query as this helps others when seeking solutions!)