Pre Paying for Stock on Purchase Orders

We create a purchase order for an imported window & link it to the customer job.

We have to pay for the window before our supplier orders it, so I enter the bill against the Purchase Order & then the Bill Payment. But this closes my purchase order & states - RECEIVED IN FULL. But most of the time the window (or stock) may not be received for weeks.

Is there another process where I can leave the purchase order open until the window arrives?

Comments

Acctd4

Don't enter the Bill/goods until you receive them.

Enter the prepayment as a Write Chq to the Supplier posting to Accounts Payable with the Supplier's name in the Customer:Job field (NO tax code!):

This will reflect the Supplier's account being in credit (as per your prepayment). Once you receive (& enter) the goods/bill, you can then "apply" this payment to it.