Creating a Note on Payslips

Stacey_6976885
Stacey_6976885 Member Posts: 73 Reckon Star Reckon Star
in Reckon One - Payroll Ideas

Would be good to have the ability to add a note to an individual employee's Payslip

22
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22 votes

Planning to do Β· Last Updated

This idea is now marked as Planned πŸŽ‰ It’s on our roadmap and something we’re looking to work on later this year. Thanks so much for the great feedback and votes

Comments

  • GCM1572433
    GCM1572433 Member Posts: 8 Novice Member Novice Member
    It would be good to be able to explain a post tax deduction on a pay slip. These deduction could go to difference expenses so a note would be great.
  • Kwikbooks (Professional Partner)
    Kwikbooks (Professional Partner) Member Posts: 711 Reckoner Reckoner
    edited March 2025
    be able to add notes for both employee to see and employer, notes essential so you can go back and make a note of why employee was short paid that week etc. rain day, p/H (casual), etc A note employee can see to know why his pay is short/over/bonus etc and a note for employer records only.
  • srichitturi
    srichitturi Member Posts: 2 Novice Member Novice Member
    In each pay run, I used to add notes pertaining to weekend/public holiday/ overtime pay with specific dates for which these apply on Quickbooks Payroll. This very useful feature is not available on Reckon. It helps especially for casual employees who do shifts as needed.
  • Rav
    Rav Administrator, Reckon Staff Posts: 14,374 Reckon Community Manager Community Manager

    Hey @Stacey_6976885

    Thanks so much for raising this idea πŸ™‚

    It looks like we had a similar one raised previously as well so I've merged the two together including the votes.

  • Stacey_6976885
    Stacey_6976885 Member Posts: 73 Reckon Star Reckon Star

    Thanks Rav,

    Hopefully this can be implemented in the future, would be very helpful.

  • SarahZ
    SarahZ Member Posts: 9 Reckoner Reckoner
    edited July 2025

    Would it be possible to have a note section that can be added each pay run for individual pays rather than writing in their general profile?

    There are often times when a note is required to all employees as well as individually and it would be easier if it could be added as a drop down prior to "Mark as Paid" or "Sending Payslips" as a one off that is sent for that pay only. That way we don't have to go into everyone's profile each and every week to adjust/add or remove any previous notes.

  • Rav
    Rav Administrator, Reckon Staff Posts: 14,374 Reckon Community Manager Community Manager
    edited February 8

    Hi @SarahZ

    Thanks for raising this idea. Would you want this note to be an internal note that stays within the pay run in Reckon One for you or would you also want this note to be sent to the employee(s) with their payslip?

  • SarahZ
    SarahZ Member Posts: 9 Reckoner Reckoner
    edited February 8

    Hi Rav,

    To be sent on their pay slips. Notes in their profile is great for making any comments regarding their employment, pay changes or official warnings etc. They could stay there if only viewed by the Company, but I am talking about the ability to be able to add a note at each pay. Like to remind them of an issue or to inform them of an upcoming event. Also if it could have a box that is ticked for all employees in that pay or individual messages.

  • Stacey_6976885
    Stacey_6976885 Member Posts: 73 Reckon Star Reckon Star
    edited February 8

    This is a great idea and would be so helpful.

  • Eric Murphy
    Eric Murphy Member Posts: 670 Reckon Hall of Famer Reckon Hall of Famer
    edited February 8

    I agree this would be a nice addition. @Stacey_6976885 it might be worth adding your vote

  • John G
    John G Reckon Staff Posts: 1,354 Reckon Staff Reckon Staff
    edited February 8

    It is a fact of life that once Payruns are completed and STP report submitted, an error is sometimes found. its no problem correcting the error and submitting an STP Update Event, but in the Book there is no trail of what has changed. A notes field either on the Payrun or accompanying the STP Report, much like notes fields are available on invoices or on the View History link of many transactions, would be useful to note what was changed and why.

  • Haritsa
    Haritsa Member Posts: 1 Novice Member Novice Member
    edited February 8

    Provision for notes to be written on payslip please.

    Also an employee notes/diary section. This will enable notes to be written next to dates of personal Leave, annual leave etc.

    Previously used Cashflow Manger. There was a Leave section for each employee and an Employee Diary. Important to have all this info in one spot. Thanks so much!

  • Rav
    Rav Administrator, Reckon Staff Posts: 14,374 Reckon Community Manager Community Manager
    edited February 8

    Hey @Haritsa

    Thanks so much for raising your idea. I've merged it with an existing idea that sounds very similar to what you're looking for so that's all in one spot.

    In regard to employee notes, check out the Notes section within the employee profile. This allows you to add key info specific to the employee.

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  • Geekzone
    Geekzone Member Posts: 31 Reckoner Reckoner

    +1 vote. This would be great for us.

  • Rav
    Rav Administrator, Reckon Staff Posts: 14,374 Reckon Community Manager Community Manager

    PLANNED

    Hi team! Just going to add a quick little update on this idea.

    I've merged the separate ideas that we had in relation to notes on payslips into one along with the total votes.

    More importantly though, we've now added this idea to our roadmap to work on later this year πŸ™‚

    No timeframes just yet as the team have a few things on the go at the moment but hopefully it'll come through toward the 2nd half of the year.

    I'll keep you posted on this one πŸ™‚

  • Geekzone
    Geekzone Member Posts: 31 Reckoner Reckoner

    Excellent to hear Rav, looking forward to it

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