Can I transfer customers information, such as names, invoices, memorized transactions into a new com

Kath_6888721

We are splitting our company in two and need to transfer half the customers and invoices to a new company, can this be done?

Sally McIntosh, Accredited Consultant

Hi Kath,

Under the file drop down menu > Utilities > Export > Lists to IIF files, this will show you what you can export (and therefore import).

There may be a third party product like Zed Systems which may allow transactions, but I'm not sure if it will allow your memorised transactions. You may need to set them up again.

You can also export your templates, but this is done from the templates list itself. You can right click on the template.

If you have any other questions, please feel free to contact me directly at sally@samsolutions.com.au.

Kind regards,

Sally

Graham Boast

Hi Kath

If you are starting the new company from 1st July, a really simple way to do this is as follows:

• Backup Reckon Accounts
• Restore the backup twice as a NewCompany#1 and NewCompany#2.  You should have 3 companies: the old combined company, and the 2 new entities (even if one of the companies retains the existing companiy's name
• Update the info in each company via Company > Company Information. Check other preferences (like GST Cash/Accrual)
• Create a Bank Account called Suspense Bank in BOTH new files
• On 30th June,in each new company, Receive Payment into Suspense Bank for the invoices being retained in that company
• Make relevant customers inactive in both companies
  
• Do the same for Accounts Payable if relevant
• transfer amounts to/from suspense bank to ensure that bank account balances are correct.  

The crucial thing is that the Balance Sheet at 30 June in the two new companies adds to the 30th June Balance in the original company.  Your bookkeeper/accountant may need to do some journal entries, but this is still a lot easier than creating new files from scratch.

Graham Boast
Reckon Accredited Partner
graham@reckonhelp.com.au