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Leave accrual

Kim Charles

Hi there,

Am having issue with leave accrual - it is defaulting to a Holiday Pay leave accrual per pay of 2.55 instead of what I require 2.92 per pay period. When I try to adjust it automatically reverts back to 2.55.
Is there another area I need to update I have seen other questions regarding this recommending updating the leave calculation and then rebuilding the file, however, I cannot get the leave calculation to save to do this.

All assistance gratefully received.

Thank you

Comments

Tanya Briggs

55 is 92% of 60 minutes. I would say when you type in 2.92 the program assumes you mean 2 hours and .92 of an hour.

Linda ABC

Further to Tanya's explanation, you need to go to Edit - Preferences - General - Company preferences and change the settings to Decimal instead of Minutes...this should resolve your issues...However, not that when you type in a decimal it may change ever so slightly to match to the nearest minute calculation.

Acctd4

I find it best to always set Leave to accrue “Per Hour” not “Per Pay”

This way, the calculation is more accurate & also still works for part-time / pro rata scenarios.

Shaz Hughes Dip(Fin) ACQ NSW, MICB

Reckon Accredited Professional Partner Bookkeeper / Registered BAS Agent (No: 92314 015)

Accounted 4 Bookkeeping Services

Ballajura, WA

0422 886 003

shazinoz2@bigpond.com

Kathyd

HI , we have our Co. Preferences set as decimals but I have 2 new team members who I have set at Accrual Period Every Hour

P/L 0.03833

A/L 0.07694

L/S/L 0.01667 However they have not accrued any leave if I check today.

One employee works a 9 day fortnight (72 hrs) and the other works 75hrs per fortnight. Our Full Time hors are 76 per fortnight. How should they be entered in under Typer: & Weekly Hours. Especially the 9 day fortnight employee. To me they are Perm Part Time. I await your mentoring. Thanks

Acctd4

Hi Kathy

The 2 options you mention are:

time format (decimals or minutes) AND
accrual period (Every pay, Every hour or Beginning of year)

These are 2 separate Preferences 😊

I always only ever use the decimal format & Every hour accrual. Anything other than Every hour will not work correctly if/when an employee's hours differ !

Check the Payroll Items used on their latest Paycheque have the checkbox ticked:

Also check their Maximum number of hours is blank & their Begin accruing time on has their original start date:

Lastly, check the Pay Period is correct on their latest Paycheques! If these dates are incorrect (eg pre-accrual commencement), this will also prevent the leave accruing:

Kathyd

Many thanks.

I have preference as Decimal. Can I have FT employees as Payperiod and Hrly employees at hrly?

Also how do I enter the hrly in as?

How should they be entered in under Typer: & Weekly Hours. Especially the 9 day fortnight employee. To me they are Perm Part Time. I await your mentoring. Thanks

Acctd4

Hi Kathy

It's not recommended in case a Full-Timer changes at any point but you can select accordingly per employee under the Leave section in their individual records:

The Employment Info here (for hourly staff) is informational only but I have always completed it - where known/applicable - anyway. The Type does now flow through in STP2.

(Yes, your 9-day p/fn employee would be Part Time. The Weekly Hours entered here don't actually affect anything for hourly employees so you can leave that blank or enter the average):

Kris_Williams

Better off using hourly for all employees

Enter as per Shaz’s screenshot in employees leave details tab. Holiday hours are double sick leave hours

Kathyd

thanks all. that is good info and is greatly appreciated

Kathyd

I have gone through and added all you have mentioned. Do I now need to do the sum and mulitply the first pay period hrs by the Decimals and change the Hrs in the Hours Available field or will it automatically change when i do the payroll tomorrow.

Acctd4

Hi Kathy

As you have set it to 21/06/23, it may work retrospectively. If you go back into each of the Paycheques, you may get the "Change ..." window come up which will indicate it is automatically updating the Leave for each Paycheque in real time.