Sick leave and holiday hours amount stuck

NarellePaterson

I have just noticed that over the last 12 months at least Reckon payroll occasionally has had hours stuck in either sick leave or annual leave without a payrate and employee was not paid any S/L or A/L on that payweek but it changes the accrued holiday and sick leave amount this is a nightmare. how can hours be there when no rate or pay amount. Not sure how far back this has been happening I need to fix and find out how to stop it from ever happening again. have I checked a box that remembers last weeks hours or something? Help. I am using Reckon Hosted 2020 but it was obviously happening with previuos version.

Acctd4

Hi Narelle

 

It sounds like you may have the “Copy ... from previous ....” option ticked. 

It’s a handy feature but it will obviously continue duplicating whatever was on the last paycheque (regardless of whether it’s correct or not) so it’s good practice to check & remove any unnecessary Payroll Items each time.

 

Alternatively, to turn off this copying feature:

 

• Click on Edit (along top toolbar)
• From the dropdown menu, select Preferences
• From the LHS List, click on Payroll & Employees, then select the Company Preferences tab. 
• On this tab, untick the checkbox for “Copy earnings details from previous pay cheque”

 

To determine how far it goes back, I’d suggest running a FastReport (double-click) on that Payroll Item, adding the “Qty” or “Hours worked” column & modifying it to Filter for “$ 0” Amount.

You will then be able to see when hours have been recorded at no value & will need to unlock each affected Pay, remove this line from each one, then re-save.

 

Shaz Hughes Dip(Fin) ACQ NSW, MICB

Reckon Accredited Professional Partner Bookkeeper / Registered BAS Agent (No: 92314 015)

Accounted 4 Bookkeeping Services

Ballajura, WA

0422 886 003

shazinoz2@bigpond.com

www.accounted4bs.com