How to record reimbursement expense to the customer

shi Member Posts: 61

Software : Recon plus 2023 Desktop

Question 1

Anyone know how to issue a tax invoice to the customer for the reimbursement expense?

I did some study, the reimbursement expenses to the customer is not income.

In September this year, our company paid $200 administration fee on behalf of the client.

Entry below

Administration expense $200DR

Bank $200CR

In November, we decided to invoice the expense to the client. I do not know how to create a new tax invoice.

Question 2

I tried to create one income accout in the new sales tax invoice,I found it was not right. Can anyone to help to delete it in Reckon.

I also tried to create one expense account in the sale tax invoice, I also thought it was not right. Can anyone help to delete it.

I cannot find the two new accounts in the chart of accounts.

Thank you


  • Acctd4
    Acctd4 Accredited Partner Posts: 3,314 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert

    Hi Shi

    If you've recorded your payment of it as an expense, the reimbursement will be income (the income & expense will balance each other out)

    You need a new Item for this, linked to an Income account called "Reimb Exps" or similar. You can link the customer to the original expense to on-charge & can also choose to track reimbursed expenses as income. Of the top of my head, I'm not sure if this feature is in Plus, so you'd need to check. If it is, you'll find it under the Company Preferences:

    The Help files within the program are actually really good so I'd recommend looking at these - there's a lot of very useful, detailed info in there.

    You can access the Help in multiple ways ... In most windows, there's a How Do I? dropdown in the top right corner of the most common related questions. To the left of that is an Ask box where you can type in a specific question & click Ask:

    You can also access the Help from the Help dropdown menu

    I think you'd benefit from some 1-on-1 training to get to know the program better & help with your queries so if that's something you're interested in, feel free to shoot me an email direct 😊

    Shaz Hughes Dip(Fin) ACQ NSW, MICB

    *** Reckon Accredited Partner (AP) Bookkeeper - specialising EXCLUSIVELY in Reckon Accounts / Hosted ! ***

    * Regd BAS Agent (No: 92314 015)* ICB-Certified Bookkeeper* Snr Seasonal Tax Consultant since 2003 *

    Accounted 4 Bookkeeping Services

    Ballajura, WA

    [email protected]

    (NB: Please give my post a Like or mark as Accepted Answer if I have been able to resolve your query as this helps others when seeking solutions!)
  • shi
    shi Member Posts: 61

    Thank you very much. I think I do need some training. I really appreciate your help and time. Enjoy your day.