Can we create purchase order or invoice using api without adding items on portal

test

while creating invoice or purchase order we need items to add.

 <InvoiceLineAdd defMacro = "MACROTYPE">
            <ItemRef>                                         <!-- opt -->
              <ListID>IDTYPE</ListID>                         <!-- opt -->
              <FullName>STRTYPE</FullName>                    <!-- opt -->
            </ItemRef>

Api fails, if item ref doesn't find the item on portal. So, while creating purchase order or invoice can we create item or add the item that is not on portal.

PhuongDo

No, items need to exist in the Reckon file. You need to create the item first.

Teddy

Hi @test,

Nick sent you an email with all the info you need. From the previous email sent to you, we attached an XML file called qbxmlops61.xml and this file contains all the payloads you need to create, modify, and query data in your company file via API.

That same file contains payloads to create service, inventory, and non-inventory items which you can then use to create invoices and purchase orders.

If you have any further questions, feel free to respond to this comment.

Thanks, and regards,

Teddy

boresz

Hi @Teddy ,
I have same question with test.
I have installed postman but there is no "Item Inventory Add"
I also tried XML from intuit page. still no luck.

Could you please also send me the xml?

Thanks

PhuongDo

Hi @boresz

There is ItemInventoryAddRq in the intuit page:

https://static.developer.intuit.com/qbSDK-current/common/newosr/index.html

You will be able to find the XML example there as well. Here is the one for ItemInventoryAdd;

<ItemInventoryAddRq>    <ItemInventoryAdd> <!-- required -->        <Name>STRTYPE</Name> <!-- required -->        <BarCode> <!-- optional -->            <BarCodeValue>STRTYPE</BarCodeValue> <!-- optional -->            <AssignEvenIfUsed>BOOLTYPE</AssignEvenIfUsed> <!-- optional -->            <AllowOverride>BOOLTYPE</AllowOverride> <!-- optional -->        </BarCode>        <IsActive>BOOLTYPE</IsActive> <!-- optional -->        <ClassRef> <!-- optional -->            <ListID>IDTYPE</ListID> <!-- optional -->            <FullName>STRTYPE</FullName> <!-- optional -->        </ClassRef>        <ParentRef> <!-- optional -->            <ListID>IDTYPE</ListID> <!-- optional -->            <FullName>STRTYPE</FullName> <!-- optional -->        </ParentRef>        <ManufacturerPartNumber>STRTYPE</ManufacturerPartNumber> <!-- optional -->        <UnitOfMeasureSetRef> <!-- optional -->            <ListID>IDTYPE</ListID> <!-- optional -->            <FullName>STRTYPE</FullName> <!-- optional -->        </UnitOfMeasureSetRef>        <SalesTaxCodeRef> <!-- optional -->            <ListID>IDTYPE</ListID> <!-- optional -->            <FullName>STRTYPE</FullName> <!-- optional -->        </SalesTaxCodeRef>        <SalesDesc>STRTYPE</SalesDesc> <!-- optional -->        <SalesPrice>PRICETYPE</SalesPrice> <!-- optional -->        <IncomeAccountRef> <!-- optional -->            <ListID>IDTYPE</ListID> <!-- optional -->            <FullName>STRTYPE</FullName> <!-- optional -->        </IncomeAccountRef>        <PurchaseDesc>STRTYPE</PurchaseDesc> <!-- optional -->        <PurchaseCost>PRICETYPE</PurchaseCost> <!-- optional -->        <COGSAccountRef> <!-- optional -->            <ListID>IDTYPE</ListID> <!-- optional -->            <FullName>STRTYPE</FullName> <!-- optional -->        </COGSAccountRef>        <PrefVendorRef> <!-- optional -->            <ListID>IDTYPE</ListID> <!-- optional -->            <FullName>STRTYPE</FullName> <!-- optional -->        </PrefVendorRef>        <AssetAccountRef> <!-- optional -->            <ListID>IDTYPE</ListID> <!-- optional -->            <FullName>STRTYPE</FullName> <!-- optional -->        </AssetAccountRef>        <ReorderPoint>QUANTYPE</ReorderPoint> <!-- optional -->        <Max>QUANTYPE</Max> <!-- optional -->        <QuantityOnHand>QUANTYPE</QuantityOnHand> <!-- optional -->        <TotalValue>AMTTYPE</TotalValue> <!-- optional -->        <InventoryDate>DATETYPE</InventoryDate> <!-- optional -->        <ExternalGUID>GUIDTYPE</ExternalGUID> <!-- optional -->    </ItemInventoryAdd>    <IncludeRetElement>STRTYPE</IncludeRetElement> <!-- optional, may repeat --></ItemInventoryAddRq>

boresz

Hi @PhuongDo
yes, I've tried the XML from intuit page before. In my case, the required fields are

Name
IncomeAccountRef
COGSAccountRef
AssetAccountRef

it's working now.
Thanks!