Is it possible to create a blanket purchase order in Reckon Hosted?
We have numerous service suppliers that we create an annual PO for. Is it possible to create a blanket PO so we can "chip away" at the PO during the year and know how much is still remaining?
Best Answers
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PO tracking is driven by quantities eg If you have a PO for 100 Items, you can bill different quantities & this will reflect in both the PO's Rcv'd column as well as the remaining PO qty balance. Therefore, you would need to use relevant quantities for this to work on Services & Other Charge-type Items
eg You would need to enter "1" on the PO Qty & "0.5" in the Bill Qty.
(I am a bit puzzled though ā¦ Your Bill says "50% Deposit" but the amount isn't for 50% of the total PO ā¦ & also curious as to your custom "MNCG" tax code ? š¤š¤š¤š¤ )
Shaz Hughes Dip(Fin) ACQ NSW, MICB
*** Reckon Accredited Partner (AP) Bookkeeper - specialising EXCLUSIVELY in Reckon Accounts / Hosted ! *** Bookkeeping & 1-on-1 customised software Training/Troubleshooting ***
* Regd BAS Agent (No: 92314 015)* ICB-Certified Bookkeeper* Snr Seasonal Tax Consultant since 2003 *
Accounted 4 Bookkeeping Services
Ballajura, WA
(NB: Please give my post a Like or mark as Accepted Answer if I have been able to resolve your query as this helps others when seeking solutions!)
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Iām not at home at the moment to test it but I believe the PO balance should update automatically if the Qty is edited š¤š»
Shaz Hughes Dip(Fin) ACQ NSW, MICB
*** Reckon Accredited Partner (AP) Bookkeeper - specialising EXCLUSIVELY in Reckon Accounts / Hosted ! *** Bookkeeping & 1-on-1 customised software Training/Troubleshooting ***
* Regd BAS Agent (No: 92314 015)* ICB-Certified Bookkeeper* Snr Seasonal Tax Consultant since 2003 *
Accounted 4 Bookkeeping Services
Ballajura, WA
(NB: Please give my post a Like or mark as Accepted Answer if I have been able to resolve your query as this helps others when seeking solutions!)
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Answers
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Yes, you can create a Supplier PO & enter related Bills/Chqs against it, reducing the balance š
Shaz Hughes Dip(Fin) ACQ NSW, MICB
*** Reckon Accredited Partner (AP) Bookkeeper - specialising EXCLUSIVELY in Reckon Accounts / Hosted ! *** Bookkeeping & 1-on-1 customised software Training/Troubleshooting ***
* Regd BAS Agent (No: 92314 015)* ICB-Certified Bookkeeper* Snr Seasonal Tax Consultant since 2003 *
Accounted 4 Bookkeeping Services
Ballajura, WA
(NB: Please give my post a Like or mark as Accepted Answer if I have been able to resolve your query as this helps others when seeking solutions!)
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Thanks Shaz but how do I apply a partial invoice/payment against the PO without it being marked as "Received in Full"? That's the problem I always encounter.
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Can you post a screenshot of an example of your PO & Bill ? (You can block out any sensitive info if needed š)
Shaz Hughes Dip(Fin) ACQ NSW, MICB
*** Reckon Accredited Partner (AP) Bookkeeper - specialising EXCLUSIVELY in Reckon Accounts / Hosted ! *** Bookkeeping & 1-on-1 customised software Training/Troubleshooting ***
* Regd BAS Agent (No: 92314 015)* ICB-Certified Bookkeeper* Snr Seasonal Tax Consultant since 2003 *
Accounted 4 Bookkeeping Services
Ballajura, WA
(NB: Please give my post a Like or mark as Accepted Answer if I have been able to resolve your query as this helps others when seeking solutions!)
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In the example you can see that even though we only paid a 50% deposit via the invoice, the PO is showing Received in Full.
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Thanks Shaz.
We have all the usual tax codes and then a few extras to keep things interesting (also so we can tell what will be processed through our BAS and what we pass on to our member Councils) š
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Sorry Shaz but I've thought of another question.
What do I do if I don't know what the final quantity is going to be? With some I know I'll be invoiced monthly and the amount so that's ok but what about any that are more "fluid" for want of a better expression?
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Great - I'll give it a try!
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