Employee has exhausted all of their leave I'm trying to create a pay slip for 38hr no pay annual leave, but it puts annual leave hours into negative and pays the employee. How do I avoid this?
Thanks
So he’s not getting paid at all is that correct?
Yes and no. He will not be paid annual leave but will be entitled to the 2.92 hours of leave accrued during that time.
@PENG
What does the leave balance become? It should show zero hours available right?
Hi Peng, Essentially you are 'pre-paying' annual leave, from what I interpret, so there's no way that it will be a positive unless you reduce the hours to suit what is actually available, until you process the next pay. It 'should' then auto correct to be a positive again and increase with every pay going forward.
The pop-up box appears and to continue I have to press yes, by doing so that puts holiday leave into a negative which I don't want.
There's no way to stop it being a negative, because there's 0.00 available. Also need to make sure Annual Leave Loading and Super is paid when processing Annual Leave too, I notice Loading is missing all together and $$$ from the super are also missing from above.
Have a conversation with the employee and ask if they are happy to use Personal Leave instead maybe…at least it won't go into negative.
@PENG So they're taking unpaid leave then ?
NOTE: Leave only accrues on paid leave taken (NOT on unpaid leave) so he won't actually be accruing any leave on that pay. Therefore - because there's no $ amount involved - you won't be able to create a Paycheque for it. Instead, I would just make a date-stamped note about this scenario in his employee Notes instead.
It's useful to have unpaid leave set up though, to ensure accurate calcs ifan employee takes partial unpaid leave …
You just need to set it up as a new "Unpaid Leave" hourly wage Payroll Item ($ 0.00 rate). Ensure it's created as a Regular Pay type here:
Untick both in the Taxes window & on Inclusions, don't select any Super & don't tick the checkbox to "Include in … leave accruals":
😊
Yes that was my first question - why even try to process a pay for zero dollars?
@Acctd4 Thank you. Previously, I tried setting up unpaid leave, but I was selecting holiday pay which was causing the same issues I'll try again using regular pay.
Thank you
@1154226 leave loading only shows when I pay annual leave as for super, I have $0 so there's no super to be paid.
Thanks for your help 😊
