Questions about using CFS clearing house & Payday Super

Question

Hello, ive taken part in Reckons payday super webinar and read faq's, but i have a few queries still im hoping someone can help me with. In the past, we have printed payroll reports and entered super on a monthly basis- manually into the ato small bus clearing house. Moving forwards, I will be using Colonial as a clearing house and have registered and entered all our employees manually into our account.

* Can I start uploading data via SAFF into colonial before July 1st?
* How do I make sure there isnt a gap or overlap of super paid between changing over from paying monthly to every pay day?. (our payroll week runs from the wed to tues.) Our last lodgement and payment of super was for April. 
* Upon downloading a Super Data Report in reckon as a test, some employees have no fund USI or ABN number showing. Why is this and is this ok?
* SMSF - does there need to be an Electronic Service Address in the employee information? Again there is no USI or ABN number showing.
* In the webinar, we were told to check our payroll items:super items and to 'change the name of the agency to reflect the new clearing house'. Currently, we have the name of each employees personal super fund in this section. Is this correct moving forwards?
* In Employee Super Details: the item name is currently the individuals super fund, not the 'Super Guarantee (default) /Type: Super guarantee act (SA). Is this correct moving forwards?
* I got the impression that I was to set up a default fund, which could be used towards any employee who doesnt provide super details straight away, in order for super totals to accumulate, until the correct fund details were provided. Is my understanding correct and is this just a 'dummy' fund?
* Some of my employees in Reckon have the employee number listed as "EMP 1" "EMP 2" for example. Ive tried to change this but it says it may upset STP reporting. However when i set the employees up in Colonial, I just used the number one or 2, with no EMP in front of it. Will this difference create an issue with a SAFF?

Thanks for your help 😊

Annette Wallis

AKUNAM1998 · Answer

Ok thanks, I get that. I dont recall Colonial asking for a default fund, but I have a colonial team member calling me.

Kris_Williams · Answer

All you have to do in Reckon is print out the weekly report so you know what the super figures are and then lodge manually in your clearing house and pay within 7 days. You don’t need to import the Saff file if lodging manually. Basically you will be doing the same process you did when you lodged via the ATO

Have you registered with a clearing house, that registration process requires you to define your default fund, in the event you have to use it they will give you all the details you require which you would then use and pass on to the employee. I have never had to use a default fund since using Reckon. May have had to do it years ago when compulsory super began and a number of employees were random guys, often part time and mates of other employees.

AKUNAM1998 · Answer

Thanks Shaz. So to clarify…

2. Im a bit unclear on this still, sorry. Lets say I lodge and report Junes super as i usually do and then our first weekly pay check dated tues 7th july i will pay it as per the new rules….if i want to lodge manually, what process do i follow in reckon? (do i still download payroll totals report for the week in question or do I 'export super data' or 'export saff' and then take the $amounts off the excel spreadsheet? What dates do I use….1st-7th july?

5. I could keep the supplier names as is, if I decide to enter manually?

7. Does that mean us as an employer  i contact a super fund to set up a default fund? Do they give us a member number for that particular employee who doesnt give us the details. Im a bit naiive on that subject.

Thanks!