STP: Capturing adjustments after a missed STP submission

Background: I overpaid an employee who is currently on extended unpaid leave and will be returning to us in August. The employee did not work in the last fortnight and was not paid for that period. A repayment plan has been set up, so no issues with that.

In the last week in March, I corrected hourly pay and tax and adjusted the SGC and leave accrual balances. No problems with this part of the process BUT, then I missed lodging STP! (First time ever!) 😔

I'm asking, since the employee is not returning until the next financial year, and nothing was paid out last week, if I change the date of the adjustments, it would ensure the employee's correct YTD figures are captured when STP is submitted next pay. If I leave the date as is, that particular employee's record will not be updated in STP, as the change will not be capture in the next payrun. In regards to STP, please confirm if this will work?

This action would cause the tax adjustment to fall in April, instead of March, and the SGC contribution will be reversed in May, when the April super report is submitted.

With much respect, thank you.

Accepted answers

All comments

Kris_Williams

you can lodge an update event STP or a file replacement for that pay period and it should ask what pay to update or replace

Kathy_10862335

https://community.reckon.com/discussion/comment/20653739#Comment_20653739

Thank you for your response Kris. I didn't think it possible to lodge an update event or a file replacement if STP wasn't lodged for that date. Or, do you mean: submit STP next payrun as usual and then do an update for this particular employee, even though they will receive no pay next week?

Kris_Williams

if you didn’t lodge an STP can you not lodge it now for the week he got paid. Just go to PROCESS STP FROM THE employee menu and click the arrow next to the date and select the relevant week that he was paid in, and lodge as normal

Kathy_10862335

That was my initial thought, @Kris_Williams. However, the money was debited from our bank account on those days and therefore will need to be accounted for elsewhere if I amend the paycheques to $0.00 and resubmit STP. I probably should confirm, that when I say 'overpaid', I mean 'employee was paid but should not have been paid'. (Sometimes it's easier to explain something in person.)

I was advised by a colleague to leave the previous paycheques as they were and correct the hours and tax last fortnight, which was on the day I forgot to lodge the STP file. This was what I entered:

N.B. The amount is low as the employee only works 4 hrs per fortnight.

I did adjust the SGC on each paycheque for the dates the employee was overpaid in Jan, Feb & March, as it was the only way I could get the YTD SGC to show correctly.

💡 LIGHTBULB Moment: I could change the previous paycheques to what they should have been, resubmit STP for those dates, and then change them back again. The above entry could remain in Reckon but not lodged in STP. That way STP will be correct and so will our records. Do you think this would work?

Kris_Williams

I wouldn’t change them and then change back. How are you going to account for the debit, did the employee pay it back?

The screenshot looks ok to fix STP except that I don’t think a zero pay will go through. But still you have a payment going out of the bank has it come back in?

Kathy_10862335

@Kris_Williams, the Overpaid Recovered item goes to the suspense account, which will be credited as the money is repaid. There is a payment plan in place.

Kris_Williams

oh ok that’s good……..

Kathy_10862335

I discovered I could lodge STP late, so I lodged a file which included the employee's adjusted details. Then the next pay period was lodged as per usual. Double-checked the records and all looks good.

Thank you for your assistance @Kris_Williams. I appreciate your time and willingness.

Kris_Williams

You’re very welcome, Happy Easter

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