Salary Sacrifice

Liza Oates

I have set up a salary sacrifice as a new Payroll item.

I need to set up a regular deduction on a fortnight pay of $500.

I have set this up as a quantity but this means I have to enter the number of quantities every time I process.

I have tried amending payroll item so this is not based on a quantity but it still does not work.

Can someone help please

Kris_Williams

If you go into the employee name and edit the pay items can you set it up in there the way you want it

I just tried it and I see what you mean

Charley

Why does it need to be set up as a quantity then?

Kris_Williams

It can be setup as a dollar amount, I have an allowance setup for the $$ and every pay I have to enter the quantity

Acctd4

I've not ever set one up based on quantity as a SS deduction is normally based on a % or $ amount:

I'd recommend setting it up this way ^

Liza Oates

Thanks for every ones comments - Shaz Hughes - I do not have this option on my version of Reckon Hosted. I only get this option when I add an addition.

I also tried and not select based on quantity and just enter a SS amount but I still have to manual enter a quantity on the pay card when I am processing payroll and checking payslips

Kris_Williams

Yes I do too for my allowance - the $$ amount comes up but I have to enter quantity- don’t know if it would be the same for SS

Acctd4

https://community.reckon.com/discussion/comment/20623891#Comment_20623891

It's sounds like you may not have selected the correct Payroll Item Type on the prior screen(s) as this option is definitely there (after the Taxes window & before the Default Rate & Limit) ?

NB A deduction needs to be set up as a Deduction type.

Liza Oates

This is screen shot of what option I get - do you think I should recreate the payroll item - but this would mean I would then have to go through every payslip and change the pay

Liza Oates

Thanks for further comments - Shaz Hughes do you think it is worth recreating payroll item again and then adjusting this years pay cheques only - just wondering if I do this whether this would affect any other reports.

Kris_Williams

You could create another item and use it only for the employee you’re having trouble with maybe

Liza Oates

I only have one employee who is doing Super Salary Sacrifice - I thought you had to create individual salary sacrifices for every individual as how would you identify in your super quarterly report who the sacrifice was for.

Acctd4

Ahhh ... OK - If it's SUPER SS, that has it's OWN specific Payroll Item Type(s) in order to report correctly as RESC in STP/at EOFY:

Then on the the 3rd screen:

So unfortunately - if this isn't how you've already set it up - then yes, you will need to recreate it in order to achieve this. However if you go into each applicable pay, Unlock ... it & delete the old SS/overwrite with the new one & re-save ("OK"), if it's only this current FY, it won't take long 😁

No, Payroll Items are not employee-specific, they're designed to be applicable to any employee so you should be creating one per relevant type/payee eg If this employee is SS'ing to REST Super, create one for "REST (SS)" - It can be used if any other employee also decides to SS to REST.

I tend to use the "Super Report by Employee" report rather than " ... by Fund" as the totals have to be reported per employee anyway. This report gives you the total for each employee (incl their SS eg RESC total) as well as the overall monthly/quarterly total too.

The "SS" in the name & it's Payroll Item type are easily identifiable on this report:

Kris_Williams

You allocate the employee’s super fund in his own details, then the super guarantee and SS default to each person’s own super fund

Liza Oates

This particular employee has his own superannuation fund - it is not a company super like REST.

I have the payroll item set up as a Salary Sacrifice item

Yes I meant I run the Super report by Employee not fund.

So I am not sure what I have done incorrectly. Maybe if I recreate and then unlock paycheques for this year only this may be the best way to correct the error.

At the moment I have a post-it reminder on my screen to try and remember to make sure I process this.

Kris_Williams

Doesn’t matter what the super company is, those details are in his name and personal details. Yes I would do want Shaz suggested and unlock pays, keeping a note of the gross, tax and net so that when you replace the item nothing else changes

Liza Oates

Thank you for your assistance