Supplementary Pay

Liza Oates
Liza Oates Member Posts: 63

Instead of doing a supplementary pay I adjusted the paycheque in the employee centre and did a separate payment via online banking for the employee and for payment to PAYG.

This has resulted in the payment showing in my bank as being one payment instead of two. The figure through the Bank will be correct but will obviously not show as two separate payments.

Another question? By revising the paycheque this has resulted in my STP file being incorrect. The total Gross Wages and PAYG Tax figures are incorrect.

Should I just void the paycheque for this employee and redo the payments?



Thank you.

Comments

  • Acctd4
    Acctd4 Accredited Partner Posts: 3,366 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert
    edited January 2022

    Hi Liza

    A Clearing account is perfect for these scenarios.

    This is a “dummy” bank account you set up purely for the purpose of making payments in/out as per your actual bank account.

    Create a new Bank-type account in your Chart of Accounts & edit the Paycheque so that it is being paid out of this Clearing account. There will then be a negative balance in the Clearing account. You then enter your 2 actual payments via a Write Chq out of your actual bank account posting directly back to the Clearing account (eg in the “Account” column) … NOTE: NO tax code - You are simply transferring funds! (You can also do it via aTransfer, but I always prefer to use a Chq as this allows more detail) This will bring the Clearing account balance back to $ 0 & you will have both payments recorded.

    Regarding STP … STP submissions simply update YTD balances each time, rather than reporting each Pay. Therefore, you can either lodge an Update Event STP submission OR -providing the employee will still be included - you can just leave it as the next submission will include these changes 😊

    Shaz Hughes Dip(Fin) ACQ NSW, MICB

    *** Reckon Accredited Partner (AP) Bookkeeper - specialising EXCLUSIVELY in Reckon Accounts / Hosted ! ***

    * Regd BAS Agent (No: 92314 015)* ICB-Certified Bookkeeper* Snr Seasonal Tax Consultant since 2003 *

    Accounted 4 Bookkeeping Services

    Ballajura, WA

    shaz@accounted4.com.au

    https://accounted4.com.au

    (NB: Please give my post a Like or mark as Accepted Answer if I have been able to resolve your query as this helps others when seeking solutions!)
  • Acctd4
    Acctd4 Accredited Partner Posts: 3,366 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert

    There’s nothing wrong with editing a Paycheque in order to correct it - It’s not a “red flag” to the ATO at all (in the same way editing transactions to correct them isn’t either!). To correct STP, that is often necessary.

    On the contrary, entering multiple adjustment transactions instead, is more likely to look dubious!

    Shaz Hughes Dip(Fin) ACQ NSW, MICB

    *** Reckon Accredited Partner (AP) Bookkeeper - specialising EXCLUSIVELY in Reckon Accounts / Hosted ! ***

    * Regd BAS Agent (No: 92314 015)* ICB-Certified Bookkeeper* Snr Seasonal Tax Consultant since 2003 *

    Accounted 4 Bookkeeping Services

    Ballajura, WA

    shaz@accounted4.com.au

    https://accounted4.com.au

    (NB: Please give my post a Like or mark as Accepted Answer if I have been able to resolve your query as this helps others when seeking solutions!)
  • Kris_Williams
    Kris_Williams Member Posts: 3,272 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert

    I have edited a pay many times in the past without issues

  • Kris_Williams
    Kris_Williams Member Posts: 3,272 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert

    I don’t make any mistakes in with payroll

  • Acctd4
    Acctd4 Accredited Partner Posts: 3,366 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert
    edited January 2022

    @Zappy WRONG! As with everything else, STP reporting needs to be correct!

    Providing the correction to the payroll is reported - either via an STP Update Event, Full File Replacement or via the next Pay Run submission - that is what needs to occur (& ... interestingly, you yourself have also advised the same in response to other posts about it in this forum too!!!! 😂😂😂 )

    Shaz Hughes Dip(Fin) ACQ NSW, MICB

    *** Reckon Accredited Partner (AP) Bookkeeper - specialising EXCLUSIVELY in Reckon Accounts / Hosted ! ***

    * Regd BAS Agent (No: 92314 015)* ICB-Certified Bookkeeper* Snr Seasonal Tax Consultant since 2003 *

    Accounted 4 Bookkeeping Services

    Ballajura, WA

    shaz@accounted4.com.au

    https://accounted4.com.au

    (NB: Please give my post a Like or mark as Accepted Answer if I have been able to resolve your query as this helps others when seeking solutions!)
  • Liza Oates
    Liza Oates Member Posts: 63

    Thank you for all your comments. It certainly seems to have raised differences in treatment - I think I will just delete the paycheque and create two payslips for the same period. I will then do an updated STP payment file.

    I know the STP can be adjust for end of year adjustments as well so I know I have some time before this, however, I want the YTD figures to be correct on the payslips.

  • Kris_Williams
    Kris_Williams Member Posts: 3,272 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert

    If I have any glitches like this I print out a report from the payroll program - usually payroll totals, then I go to Gov Connect and check the YTD details of the last submission and make sure they agree with payroll. Of course it will only show the employees that were processed in the last pay, but it’s a spot check. I also refer to the Payment Summaries and check some of those totals. I know we don’t need to give out payment summaries but some people like them and it covers all bases I believe to cross check. Just my routine for what it’s worth, especially when I’m not the one processing the payroll

  • Acctd4
    Acctd4 Accredited Partner Posts: 3,366 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert

    @Liza Oates I have 2 customised STP YTD reports that I created from the default Payroll Summary report - 1 shows per Pay Run column totals & the other per Employee.

    I utilise the “… Per Pay Run” version every submission to check the lodgement figures are always correct.

    The “… Per Employee” one I use as required & at EOFY.

    I would highly recommend doing this as I am yet to have any discrepancies in my submissions since STP commenced 😊

    Shaz Hughes Dip(Fin) ACQ NSW, MICB

    *** Reckon Accredited Partner (AP) Bookkeeper - specialising EXCLUSIVELY in Reckon Accounts / Hosted ! ***

    * Regd BAS Agent (No: 92314 015)* ICB-Certified Bookkeeper* Snr Seasonal Tax Consultant since 2003 *

    Accounted 4 Bookkeeping Services

    Ballajura, WA

    shaz@accounted4.com.au

    https://accounted4.com.au

    (NB: Please give my post a Like or mark as Accepted Answer if I have been able to resolve your query as this helps others when seeking solutions!)