How to generate an new employee number on Recon Hosted

Stacey_6926491
Stacey_6926491 Member Posts: 16 ✭

I have just converted over to Reckon Hosted from Payroll Premier. With Pay Premier, the system would allocate an new Employee number(ID) so I didn't have to do this function. With Reckon Hosted, I have to come up with a number. Is there a default on Hosted where it continues to give me sequential numbers for new employees? Just like Payroll Premier?


Thanks

Stacey

Best Answers

  • Acctd4
    Acctd4 Accredited Partner Posts: 3,366 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert
    Answer βœ“

    Unfortunately not. However, if you run an Employee List Report (eg Employee Contact List), add in the Employee No. column & Sort by this, you can keep track of your numbering sequence 😊

    Shaz Hughes Dip(Fin) ACQ NSW, MICB

    *** Reckon Accredited Partner (AP) Bookkeeper - specialising EXCLUSIVELY in Reckon Accounts / Hosted ! ***

    * Regd BAS Agent (No: 92314 015)* ICB-Certified Bookkeeper* Snr Seasonal Tax Consultant since 2003 *

    Accounted 4 Bookkeeping Services

    Ballajura, WA

    shaz@accounted4.com.au

    https://accounted4.com.au

    (NB: Please give my post a Like or mark as Accepted Answer if I have been able to resolve your query as this helps others when seeking solutions!)
  • Zappy
    Zappy Accredited Partner Posts: 5,324 Accredited Partner Accredited Partner
    Answer βœ“

    Yeah it's a bug in the system. Its a pity it hasn't been fixed. Its a requirement for STP

  • Acctd4
    Acctd4 Accredited Partner Posts: 3,366 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert
    Answer βœ“

    The requirement is for each employee to have a unique number but it’s not a requirement for it to be auto generated, so not a bug but hopefully a feature that’s in the pipeline.

    Would need to have the option to set a starting format/number (maybe in Preferences ?) to allow for various scenarios incl moving from another product where a particular employee number format has already been established.

    Shaz Hughes Dip(Fin) ACQ NSW, MICB

    *** Reckon Accredited Partner (AP) Bookkeeper - specialising EXCLUSIVELY in Reckon Accounts / Hosted ! ***

    * Regd BAS Agent (No: 92314 015)* ICB-Certified Bookkeeper* Snr Seasonal Tax Consultant since 2003 *

    Accounted 4 Bookkeeping Services

    Ballajura, WA

    shaz@accounted4.com.au

    https://accounted4.com.au

    (NB: Please give my post a Like or mark as Accepted Answer if I have been able to resolve your query as this helps others when seeking solutions!)
  • Acctd4
    Acctd4 Accredited Partner Posts: 3,366 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert
    edited January 2022 Answer βœ“

    Yes, it can be frustrating but Payroll Premier is a Payroll-only program which is why it is extensive in that area. You can't manage other areas of your business in it whereas Reckon Accounts on the other hand, is a full accounting program that has integrated payroll functionality.

    Unfortunately, no accounting software has the same in-depth level of payroll features as a payroll-only solution 😬

    Shaz Hughes Dip(Fin) ACQ NSW, MICB

    *** Reckon Accredited Partner (AP) Bookkeeper - specialising EXCLUSIVELY in Reckon Accounts / Hosted ! ***

    * Regd BAS Agent (No: 92314 015)* ICB-Certified Bookkeeper* Snr Seasonal Tax Consultant since 2003 *

    Accounted 4 Bookkeeping Services

    Ballajura, WA

    shaz@accounted4.com.au

    https://accounted4.com.au

    (NB: Please give my post a Like or mark as Accepted Answer if I have been able to resolve your query as this helps others when seeking solutions!)

Answers

  • Stacey_6926491
    Stacey_6926491 Member Posts: 16 ✭

    Thank you for your answers, I just don't understand how Payroll Premier has this function but Reckon Hosted doesnt - is annoying especially in a business where we have a constant change of employees.

  • Acctd4
    Acctd4 Accredited Partner Posts: 3,366 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert

    Also not helpful Zappy as I stated that the employee number IS a requirement but the automation of it, is not πŸ™„

    Shaz Hughes Dip(Fin) ACQ NSW, MICB

    *** Reckon Accredited Partner (AP) Bookkeeper - specialising EXCLUSIVELY in Reckon Accounts / Hosted ! ***

    * Regd BAS Agent (No: 92314 015)* ICB-Certified Bookkeeper* Snr Seasonal Tax Consultant since 2003 *

    Accounted 4 Bookkeeping Services

    Ballajura, WA

    shaz@accounted4.com.au

    https://accounted4.com.au

    (NB: Please give my post a Like or mark as Accepted Answer if I have been able to resolve your query as this helps others when seeking solutions!)
  • John Graetz
    John Graetz Member Posts: 1,651 ✭✭✭

    I don't know if this will help you, Stacey, but it is not mandatary to use numbers for an employee number. This is only meant to be an identifier. I never use numbers, rather, I use alpha characters. In my case I use the first four alpha characters of the employee's surname to which I add their initials. If you have lots of employees, you might want to extend the first four characters of their surname to five or more characters. By doing this there is less chance of a duplication of the "identifier" but there are other variations on a theme that can be used.

    By doing it this way, I never have to worry about what the next "numerical" number might be.

    John L G