Tax summary report inputs amount has changed

Belinda_10863163

Hi

My accountant has picked up a discrepancy in the tax summary report. I print out a report and use that to complete my BAS each quarter. When I now go into the tax summary report it is now showing a different amount - always a higher amount. I have checked back different quarters to 2017 (haven't gone back any further) and each tax report has now changed. I have done a simple rebuild and data verify. The only thing that has changed is I was using a different log in as we employed another person (she was using the original log in and I used the second user). I have switched back to the original log in for our account. I have logged in using both users and the report is the same in both.

I have not touched any settings or preferences.

Bruce

Sounds to me as though some transactions relating to a previous quarter have been processed after you have completed your BAS. (More often that not this will occur when a bill relating to the previous quarter arrives late or following any end of year journals provided by your accountant.)

You can check by running the Audit Trail report with a "report date range" of the last quarter and a "days entered/lasted modified" date of the date you completed the previous BAS run through to today.

Kris_Williams

Are you looking at the reports as cash or accrual, and was that the format you always used?

Belinda_10863163

That was the first thing I checked but I have my original printouts dating back to 2013 and it shows Accrual on every report.

And every tax summary report I have looked at is now showing a different amount only in purchases. I have used quickbooks/reckon since 2000 and this is the first problem I have not been able to find an answer too.

Kris_Williams

Have you compared the exact amount of the difference to see if they don’t all contra each other out, doesn’t matter I just reread your post and you say it’s always higher.. I agree with Bruce that things must have been added, changed or deleted after the report was done. I use a password at the end of each BAS period to lock the books at that date, then nothing can be changed without a password.

Wouldn’t matter what login you used as you are still accessing the same file, maybe the other user was not aware of not making entries in the previous completed quarter. Unfortunately it won’t be an easy find I don’t think, although my first thing would be to write down the amount of the difference and search for that amount, but it is a long shot. Good luck, someone else may have some further suggestions

sandrah

Hi Kris, I've just done a search for a topic and saw your answer above.....

Is it possible to "lock down" a period (monthly in our case) once the BAS has been submitted? We've just had an instance of a change of September figures and we'd reported to management on it :(

The idea of a password sounds feasible - how is this done? there are only three in our finance team; a finance manager, myself and another staff member. Thank you

Kris_Williams

go to Company, set closing date and enter the date of the last BAS. Also enter a password.

sandrah

Thank you so much! and very prompt too.

sorry to ask another one, but we're also changing bank accounts - where do I change the bank details that appear on the bottom of our invoices?

thanks, Sandra

Kris_Williams

Go to the invoice and click customise, additional customisation, it will probably be under the footer tab.

call me if you get stuck

041594084

sandrah

Yep, seems to work! You're amazing!! thank you so much :)

Kris_Williams

You’re very welcome, any time.