Casual Employee Set up with Base Rate & Casual Loading
Is there an information sheet on how to set up a casual employee in payroll to show the base rate separately from the casual loading. I also need to include overtime payroll items.
Answers
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I use this process every week for a pharmacy, and I have multiple pay rates
Normal hours
Saturday loading
Sunday loading
Overtime
I setup these pay items, allocating super where required and also leave accrual on the normal hours. I use the per hour method for holiday and sick pay
once they are setup you add them to the employee’s name and pay details. I’m sure others will do things differently but this has worked for me for many years
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Zappy yes employsure have told me that it must be seperated on payslips. I hadn't heard of it before and have processed a lot of wages without it showing this way.
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Andy
Have a look at https://www.fairwork.gov.au/tools-and-resources/fact-sheets/rights-and-obligations/record-keeping-pay-slips#What-are-the-pay-slip-obligations re what is required to be included on payslips.
Quoting from this, in terms of what MUST be on a payslip
- any loadings (including casual loading), monetary allowances, bonuses, incentive-based payments, penalty rates, or other separately identifiable entitlement paid. For example, a note could be included on a pay slip that the hourly rate incorporates the relevant casual loading.
This clearly suggests that casual loadings do NOT have to be separately identified. On behalf of most of my clients I use the combined rate as this is the employee's "base rate".
However one client has requested the loading be reported separately - rationale here being "to remind employee that they are casual and get a loading so don't complain because you have to take unpaid time off when they are sick". Not sure how effective the messaging is, but each to their own......
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