When i try setting up a new employee in Reckon Hosted it won`t accept the employee number i enter.
What’s the message? Are you sure you haven’t already used that number?
Hi there, this has also happened to me on several occasions and I have definitely not used the numbers before. Usually I only have to try the next number but today I had to keep trying 5 consecutive numbers until it accepted the number as "unique". It's not a problem but I prefer to keep the numbers consecutive. Just wondering if there's a quick fix?
If it doesn't accept it as unique, it means it's definitely allocated on another Employee record. This includes Terminated/Inactive employees so it sounds like that's where it is.
I create an Employee List report & add in the Employee No. column. I then sort it by Employee No. & Memorise it. When a new Employee is hired, you can generate this report to determine your next consecutive Employee No. 😊
For the record, it is not mandatory for the Employee Number to be numerical. I have only ever used alpha characters, usually on the basis of the first four letters of the surname followed usually by the two initials of their Christian name/s., I have not had any problems in using this approach. John L G
Handy tip John, thanks for that. Always good to learn something new
I have some clients who use the first few letters of each employee's first & last names to create their unique Employee No.
eg John Smith - Employee No: JOHSMI
(Note: Of course, there may come a point where you have 2 the same if the names are very common! lol)
Thanks all for the feedback. Knowing that there are other options puts my mind at rest.
Check out the latest important info & announcements for Reckon Accounts Hosted
Each Reckon software has its own dedicated category on the Community. Click below to browse all categories.
