Entering new Employee

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instint
instint Member Posts: 10

When i try setting up a new employee in Reckon Hosted it won`t accept the employee number i enter.

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  • Kris_Williams
    Kris_Williams Member Posts: 3,360 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert
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    What’s the message? Are you sure you haven’t already used that number?

  • Robyn_7112869
    Robyn_7112869 Member Posts: 32 ✭✭
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    Hi there, this has also happened to me on several occasions and I have definitely not used the numbers before. Usually I only have to try the next number but today I had to keep trying 5 consecutive numbers until it accepted the number as "unique". It's not a problem but I prefer to keep the numbers consecutive. Just wondering if there's a quick fix?

  • Acctd4
    Acctd4 Accredited Partner Posts: 3,460 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert
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    If it doesn't accept it as unique, it means it's definitely allocated on another Employee record. This includes Terminated/Inactive employees so it sounds like that's where it is.

    I create an Employee List report & add in the Employee No. column. I then sort it by Employee No. & Memorise it. When a new Employee is hired, you can generate this report to determine your next consecutive Employee No. 😊

    Shaz Hughes Dip(Fin) ACQ NSW, MICB

    *** Reckon Accredited Partner (AP) Bookkeeper - specialising EXCLUSIVELY in Reckon Accounts / Hosted ! ***

    * Regd BAS Agent (No: 92314 015)* ICB-Certified Bookkeeper* Snr Seasonal Tax Consultant since 2003 *

    Accounted 4 Bookkeeping Services

    Ballajura, WA

    shaz@accounted4.com.au

    https://accounted4.com.au

    (NB: Please give my post a Like or mark as Accepted Answer if I have been able to resolve your query as this helps others when seeking solutions!)
  • John Graetz
    John Graetz Member Posts: 1,652 ✭✭✭
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    For the record, it is not mandatory for the Employee Number to be numerical. I have only ever used alpha characters, usually on the basis of the first four letters of the surname followed usually by the two initials of their Christian name/s., I have not had any problems in using this approach. John L G

  • Kris_Williams
    Kris_Williams Member Posts: 3,360 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert
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    Handy tip John, thanks for that. Always good to learn something new

  • Acctd4
    Acctd4 Accredited Partner Posts: 3,460 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert
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    I have some clients who use the first few letters of each employee's first & last names to create their unique Employee No.

    eg John Smith - Employee No: JOHSMI

    (Note: Of course, there may come a point where you have 2 the same if the names are very common! lol)

    Shaz Hughes Dip(Fin) ACQ NSW, MICB

    *** Reckon Accredited Partner (AP) Bookkeeper - specialising EXCLUSIVELY in Reckon Accounts / Hosted ! ***

    * Regd BAS Agent (No: 92314 015)* ICB-Certified Bookkeeper* Snr Seasonal Tax Consultant since 2003 *

    Accounted 4 Bookkeeping Services

    Ballajura, WA

    shaz@accounted4.com.au

    https://accounted4.com.au

    (NB: Please give my post a Like or mark as Accepted Answer if I have been able to resolve your query as this helps others when seeking solutions!)
  • Robyn_7112869
    Robyn_7112869 Member Posts: 32 ✭✭
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    Thanks all for the feedback. Knowing that there are other options puts my mind at rest.