Employee left off STP report for one pay run.

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Hi all I was about to lodge my PAYG for August and found the gross and payg differed from my payroll summary figures. It appears I have left off one casual employee for an August pay run.

Should I just do an updated lodgement for that fortnight. I am about to lodge another pay run for the last fortnight but he didn't work in that period.

Comments

  • John Graetz
    John Graetz Member Posts: 1,653 ✭✭✭
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    Bella. I had a similar situation myself for a missed lodgement in July. I went an did a usual STP lodgement for that date for that employee and everything worked out well. Apart from that, it also had the effect of updating information for the pre-fill for Label W1 on the ATO website for running the current BAS. John L G

  • Acctd4
    Acctd4 Accredited Partner Posts: 3,589 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert
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    Hi @bella_10864825

    As the employee didn't won't be included in you next submission, you could submit an Update Event STP file for just that employee if you like.

    IMPORTANT: Ensure you select the correct Pay Event & the Pay Run you're updating, within Hosted:

    .. & make sure you select the corresponding Report Type when uploading into the Reckon portal:


    As STP updates YTD balances each submission (rather than just the particular pay run amounts), it's not normally essential to submit correction files if you will be submitting a subsequent pay run including the affected employee(s). ALL employee amounts paid (including for those terminated/deactivated) are also automatically picked up in the Finalise Year file too.

    It's best practice to check your figures prior to every submission/lodgment including STP, Payroll Tax, Super, BAS etc. I have specific, customised sets of reports that I create & Memorise for each of these. This confirms the accuracy of your figures & prevents unexpected discrepancies at EOFY! 😊

    You can see details on how I create the one-per-pay-run here: https://community.reckon.com/discussion/8033502/stp-reporting-errors

    Shaz Hughes Dip(Fin) ACQ NSW, MICB

    *** Reckon Accredited Partner (AP) Bookkeeper - specialising EXCLUSIVELY in Reckon Accounts / Hosted ! ***

    * Regd BAS Agent (No: 92314 015)* ICB-Certified Bookkeeper* Snr Seasonal Tax Consultant since 2003 *

    Accounted 4 Bookkeeping Services

    Ballajura, WA

    shaz@accounted4.com.au

    https://accounted4.com.au

    (NB: Please give my post a Like or mark as Accepted Answer if I have been able to resolve your query as this helps others when seeking solutions!)
  • bella_10864825
    bella_10864825 Member Posts: 15
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    Thanks Shaz

    I tried doing the update previous submission for the one employee and selected the pay date of the 10/08/23

    but when it uploaded the pay date came up as today's date and didn't show any amount for gross or payg against the employees name. When I clicked on details the amounts were there. I lodged it anyway but when I went back into the ATO portal the prefilled amounts hadn't changed so obviously it didn't work.

  • Acctd4
    Acctd4 Accredited Partner Posts: 3,589 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert
    edited September 2023
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    Hi @bella_10864825

    Only a New Pay Event will show totals in Reckon's portal - This is because you're not "adding" another pay run but simply just "editing" what's previously lodged - If you checked under the Details link & the figures are correct there, you've done it right! 👌

    I'm not sure when or how often it actually does update but the ATO prefill definitely isn't live (in real-time) so this correction will not reflect immediately.

    The Pay Date is dependent on you specifically naming the file - If you don't give it another date, it automatically defaults to the current day's date. I always date my submissions as per the actual payment date of them - This allows them to be more easily identified, both in my folder list where they save & also when displayed in Reckon's portal 😊

    Shaz Hughes Dip(Fin) ACQ NSW, MICB

    *** Reckon Accredited Partner (AP) Bookkeeper - specialising EXCLUSIVELY in Reckon Accounts / Hosted ! ***

    * Regd BAS Agent (No: 92314 015)* ICB-Certified Bookkeeper* Snr Seasonal Tax Consultant since 2003 *

    Accounted 4 Bookkeeping Services

    Ballajura, WA

    shaz@accounted4.com.au

    https://accounted4.com.au

    (NB: Please give my post a Like or mark as Accepted Answer if I have been able to resolve your query as this helps others when seeking solutions!)
  • bella_10864825
    bella_10864825 Member Posts: 15
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    Thanks Shaz

    I edited the gross and payg in the ATO Portal so the amount I am paying will be correct. I just hope it will all be ok for the employee.

  • Acctd4
    Acctd4 Accredited Partner Posts: 3,589 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert
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    @bella_10864825 Yes ... that's exactly what you should do if the prefill is incorrect (which it often is! 🙄) 😊

    Shaz Hughes Dip(Fin) ACQ NSW, MICB

    *** Reckon Accredited Partner (AP) Bookkeeper - specialising EXCLUSIVELY in Reckon Accounts / Hosted ! ***

    * Regd BAS Agent (No: 92314 015)* ICB-Certified Bookkeeper* Snr Seasonal Tax Consultant since 2003 *

    Accounted 4 Bookkeeping Services

    Ballajura, WA

    shaz@accounted4.com.au

    https://accounted4.com.au

    (NB: Please give my post a Like or mark as Accepted Answer if I have been able to resolve your query as this helps others when seeking solutions!)