How do I apply a payment to a supplier quote?

JO-ANNE_7327707

How do I apply a payment to a supplier quote? We have had to prepay for an order with some of the items going on back order. The supplier has only provided a quote.

Kris_Williams

Can you not enter the quote as a bill, at least for the amount of the payment?

JO-ANNE_7327707

we have had to pay for the whole order.

Kris_Williams

i would enter the entire amount then, do you enter every item?

JO-ANNE_7327707

its for inventory items, if I enter it all in, it will show these items as being received, we haven't received them.

Kris_Williams

Can you just enter against 1 dummy item and then change it when you receive the goods?

JO-ANNE_7327707

I probably can.

The software should be able to handle something like this.

Kris_Williams

Definitely could do that

Acctd4

Enter it as a Cheque to the Supplier, posting to Accounts Payable (NO tax code) with the supplier name also under Customer:Job.

Once you receive the Bill, you can then apply this payment to it ☺️

Kris_Williams

But the GST won’t be picked up until the bill is entered this way will it?

Acctd4

That’s correct @Kris_Williams as it’s a pre-payment ☺️